Assistant Manager / Team Leader Facilities & Administration

Location: Noida, India

Experience: 5 to 6 Years

Employment Type: Full-Time, Permanent

Department: Facilities & General Administration

Job Purpose

We are seeking a dynamic, result-oriented Assistant Manager / Team Leader Administration to oversee our Noida office operations. The ideal candidate will manage daily admin and facility operations, maintain statutory compliance, control operational budgets, and ensure a seamless working setting. Prior experience with a publicly listed company and a strong background in government liaison and statutory audits are highly preferred.

Key Responsibilities

1. Facility & Office Operations

- Oversee day-to-day administrative operations, physical infrastructure, soft services (housekeeping, pantry, security), and hard services (HVAC, electrical, plumbing, maintenance).
- Ensure maximum uptime of facility systems and deliver high standards of workplace cleanliness, hygiene, and employee convenience.
- Manage space allocation, seat utilization, cafeteria operations, and workplace safety protocols across the facility.

2. Statutory & Administrative Compliance (Listed Company Exposure)

- Ensure 100% adherence to administrative, environmental, health, and safety (EHS) compliance standards required for corporate and listed company setups.
- Handle local government liaison, statutory inspections, labor law compliance related to facilities, and municipal permits.
- Maintain records for physical/electronic audits,



fire safety approvals, pollution control compliance, and SEZ/STPI guidelines (if applicable).

3. Vendor & Procurement Management

- Manage the end-to-end lifecycle of vendor management: vendor onboardings, SLA tracking, periodic performance audits, and invoice verifications.
- Coordinate with the procurement team for administrative items, AMC contracts, pantry supplies, and facility machinery.

4. Budgeting & Cost Control

- Prepare, track, and manage the annual administrative operational budget (OPEX).
- Drive cost-optimization initiatives across pantry, travel, utility consumption, and vendor service contracts without compromising quality.

Required Candidate Profile

- Education: Bachelors Degree in any discipline.
- Experience: 5 to 6 years of experience in core facilities, administration, and corporate operations.
- Industry Background: Candidates with prior experience working in a publicly listed company will be strongly preferred.
- Technical & Soft Skills:
- In-depth knowledge of soft & hard facility management and workplace health & safety protocols.
- Demonstrated experience in managing admin budgets and driving operational cost reductions.
- Solid hands-on experience in vendor management, SLA tracking, and statutory compliance.
- Excellent leadership, interpersonal, negotiation, and local authority liaison skills.
- Proficiency in MS Office (Excel, Word, PowerPoint) and Admin Management tools/ERP systems.

📌 Assistant Administration Manager (Noida)
🏢 Macmillan Publishers India
📍 Noida