:

- Maintain and update records of company assets, inventory, and materials across branches.

- Track asset allocation, transfers, repairs, replacements, and periodic verification.

- Monitor office supplies and coordinate procurement based on branch requirements.

- Collect quotations, coordinate purchase orders, deliveries, and maintain procurement records.

- Coordinate with vendors for maintenance, housekeeping, facility, and administrative services.

- Monitor vendor performance, service quality, quotations, invoices, and pending requirements.

- Coordinate facility requirements including electrical, plumbing, AC, furniture, internet, and housekeeping.

- Support seating arrangements, workplace facilities, employee amenities, and onboarding requirements.

- Supervise housekeeping and cleaning staff and monitor attendance, schedules, and cleanliness standards.

- Coordinate housekeeping payroll inputs and maintain related records.

- Support current branch openings and expansions, including furniture, equipment, utilities, signage, and infrastructure setup.

- Track AMC contracts, expiry dates, renewals,



maintenance schedules, and service follow-ups.

- Coordinate movement of assets, inventory, documents, and materials between branches.

- Prepare administrative, facility, inventory, and procurement reports and maintain proper documentation.

- Coordinate with HR, Finance, IT, Operations, vendors, and branch teams to resolve administrative requirements.

- Handle urgent administrative and facility-related issues and ensure timely closure.

Requirements & Skills:

- Experience in administration/facility management.

- Strong coordination and follow-up skills.

- Vendor and inventory management.

- Basic procurement knowledge.

- Good communication and MS Office skills.

- Strong documentation and problem-solving skills.

- Ability to manage multiple tasks and branches.

Pay: ₹20,000.00 - ₹22,000.00 per month

Benefits

- Cell phone reimbursement

- Internet reimbursement

- Paid sick time

- Paid time off

Work Location: In person

📌 Administrative Assistant (Kochi)
🏢 UGI - UNITED GROUP OF INITIATIVES
📍 Kochi