Administrative Assistant – Executive Support A cross-functional administrative and business support role involving executive assistance, management coordination, legal and government liaison, property management, business projects, corporate communication, and creative initiatives.

Key Responsibilities

- Provide executive and administrative support to the Managing Director and senior management, including scheduling, coordination, documentation, follow-ups, and special assignments.
- Coordinate with various departments to facilitate the smooth execution of management decisions, projects, meetings, and organizational initiatives.
- Coordinate with the company’s Legal Department regarding agreements, documentation, notices, legal requirements, and other business-related matters.
- Liaise with Revenue Services, government departments, and authorities for official documentation, registrations, communications, and administrative requirements.
- Coordinate personal property management, including documentation, maintenance, vendor coordination, service requirements, and related administrative activities.
- Organize and coordinate management meetings, sales review meetings, business discussions, presentations, and follow-up actions.
- Act as a coordination link between senior management, internal departments, vendors, consultants, government authorities, and other external stakeholders.
- Prepare official correspondence, reports, presentations, documents, and management communications.
- Coordinate travel, accommodation, events, exhibitions, conferences,



and other logistical requirements.
- Manage coordination with vendors and service providers for administrative, operational, creative, and business requirements.
- Support special projects and initiatives requiring coordination across multiple departments and stakeholders.
- Utilize AI tools and emerging technologies for research, content creation, documentation, presentations, reporting, process improvement, and workflow automation.
- Explore practical applications of AI to improve productivity, administrative efficiency, communication, and business processes.
- Support management with research, information gathering, project coordination, and execution of operational and strategic initiatives.
- Maintain confidentiality while handling sensitive business, management, legal, and personal information.

Mobility & Travel

- Holds valid Two-Wheeler and Four-Wheeler Driving Licences.
- Comfortable and willing to travel independently by two-wheeler for local transportation and business requirements.
- Adaptable to travel for meetings, site visits, government-related work, vendor coordination, property-related requirements, and other official assignments.

Languages

English, Malayalam,Hindi,Tamil

Core Skills

Executive Support | Administration | Business Coordination | Legal Coordination | Government Liaison | Revenue Services | Property Management | Meeting Coordination | Vendor Management | Corporate Communication | Events & Travel Coordination | Social Media | Branding & Creative | AI Tools | Project Coordination

📌 Administrative Assistant (Kalady)
🏢 Pavizham Oils
📍 Kalady