ADMIN HEAD – COACHING ACADEMY

Location: Kalyan West

Industry: Education / Coaching

Employment Type: Full time

About the Role

We are looking for a responsible, organised and proactive Admin Head to oversee the complete day-to-day administration and operations of our coaching academy.

The person will be responsible for ensuring that the academy runs smoothly every day — including students, teachers, batches, attendance, schedules, parent communication, office administration, discipline and operational follow-up.

This is a hands-on leadership role requiring strong ownership, communication and people-management skills.

Key Responsibilities

1. Daily Academy Operations

- Take complete ownership of the academy's day-to-day functioning.
- Ensure all batches, lectures and academic activities run smoothly and on time.
- Monitor classrooms, faculty availability, student movement and overall discipline.
- Identify operational issues and resolve them promptly.
- Ensure the academy is clean, organised and ready before classes begin.

2. Faculty & Staff Coordination

- Coordinate with teachers regarding daily schedules, lecture requirements and operational matters.
- Monitor faculty attendance and punctuality.
- Coordinate substitutions and communicate schedule changes.
- Ensure teachers complete assigned administrative/academic tasks on time.
- Follow up on pending work and escalate issues when required.

3. Student Management

- Monitor student attendance and ensure attendance records are updated accurately.
- Track absenteeism and coordinate required follow-up.
- Maintain student discipline and address routine student concerns.
- Ensure students receive required worksheets, notes, tests and academic communication.
- Coordinate batch-wise requirements with teachers and office staff.

4. Parent Communication

- Act as an important point of contact between the academy and parents.
- Handle routine parent queries professionally.




- Coordinate parent meetings, notices, feedback and follow-ups.
- Ensure important communication reaches parents on time.
- Escalate sensitive or major parent concerns to management.

5. Timetable & Batch Management

- Maintain and coordinate batch timetables.
- Ensure classrooms and faculty are properly allocated.
- Coordinate timetable changes, extra lectures, tests and revision sessions.
- Avoid scheduling conflicts and ensure timely communication of changes.

6. Attendance & Daily Reporting

- Ensure accurate daily attendance and operational records.
- Monitor batch-wise attendance and required follow-ups.
- Maintain daily operational reports.
- Prepare management reports regarding attendance, faculty, batches, tests and pending tasks.
- Ensure all data is updated correctly in the academy's systems/Google Sheets/Student Management System.

7. Test & Academic Operations

- Coordinate test schedules and ensure students and teachers are informed.
- Ensure question papers, answer sheets and required materials are available on time.
- Coordinate distribution and collection of papers.
- Follow up on checking, marks entry and result-related administrative work.
- Ensure academic deadlines are followed.

8. Office & Infrastructure Management

- Supervise front-office and support staff.
- Maintain stationery, printing, classroom and office requirements.
- Coordinate housekeeping and classroom readiness.
- Monitor basic infrastructure issues and coordinate timely resolution.
- Maintain proper records of academy assets and supplies.

9.



Follow-up & Accountability

- Maintain a daily task tracker for staff and departments.
- Follow up on pending work without requiring constant supervision from management.
- Ensure commitments made by staff are completed within deadlines.
- Escalate important issues immediately.
- Maintain a professional and disciplined working workplace.

What We Are Looking For
- 2–5 years of experience in administration, education, coaching, school or institute operations preferred.
- Excellent communication and interpersonal skills.
- Strong organisational and follow-up skills.
- Ability to manage multiple tasks simultaneously.
- Good command of Google Sheets / Excel, WhatsApp and basic computer applications.
- Strong attention to detail.
- Ability to handle students, parents and teachers professionally.
- Should be proactive and comfortable taking responsibility.
- Should be comfortable working in a fast-paced coaching environment.
- Leadership and problem-solving ability is essential.

The Ideal Candidate We are looking for someone who does not wait for instructions for every small task.

The ideal Admin Head should be able to observe, identify, coordinate, follow up and close tasks independently, while keeping the management informed about important matters.

Ownership Discipline Communication Follow-up Execution

Key Performance Expectations The person will be expected to ensure:

- Classes start and end as scheduled.
- Faculty and staff are present and punctual.
- Attendance and records are accurate.
- Parents receive timely communication.
- Tests and academic activities are organised smoothly.
- Pending tasks are followed up and closed.
- Students maintain discipline.
- The academy remains organised and operationally efficient.
- Management receives timely and accurate updates.

Pay: ₹18,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Administration Officer (Kalyan)
🏢 RK Academy
📍 Kalyan