Key Responsiblities:

Company Secretarial & Compliance

- Assist in organising Board Meetings and General Meetings. This includes preparing notices and agendas, circulating documents, and drafting minutes for review.

- Prepare and file ROC forms on the MCA V3 portal under guidance, such as AOC-4, MGT-7/7A, DIR-3 KYC, DPT-3, MSME-1 and ADT-1.

- Maintain statutory registers, minute books and corporate records in an organised and up-to-date manner.

- Track compliance deadlines using a compliance calendar and alert management well in advance.

- Coordinate with the external Company Secretary, auditors, bankers and legal advisors for filings, documentation and queries.

- Maintain records of agreements, MoUs, NDAs and authorisations, and track their renewal and expiry dates.

- Track renewals of company licences, registrations and insurance policies.

Administration

- Manage day-to-day office operations, including facilities, housekeeping, office supplies, asset records and utilities.

- Coordinate with vendors for admin services, obtain quotations, and follow up on bills and payments.





- Maintain document control and filing systems, both physical and digital.

- Arrange travel, accommodation and logistics for management and teams, including between Ahmedabad and Bhavnagar.

- Support the HR department with documentation and record-keeping when required.

Who We're Looking For

- A graduate in Commerce, Law, or Business Administration.

- Someone pursuing CS who has cleared CS Executive or Skilled, or a newly qualified ACS.

- 0–2 years of experience. Freshers and candidates who have completed their CS training are welcome.

- A basic understanding of the Companies Act, 2013, or a strong interest in learning it.

- Good written and spoken English, with Gujarati or Hindi as an advantage.

- Comfort with MS Office, especially Word and Excel.

Pay: ₹20,000.00 - ₹25,000.00 per month

Application Question(s)

- What is your current CTC ?

- What is your expected CTC?

- What is your notice period ?

- Are you willing to relocate ?

Work Location: In person

📌 Admin & Company Secretarial Executive (Bhavnagar)
🏢 Maya Marine and Logistics
📍 Bhavnagar