nWorking shift: US EST hours (6.30 PM IST to 2.30 AM IST)
nLocation: 100% remote
nFulltime contract (8 hours per day/40 hours per week)
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nPosition Overview: The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices and day-to-day accounts payable transactions. This role focuses on invoice entry, payment processing, vendor communication, and maintaining accurate financial records while supporting the Accounting team. The ideal candidate is detail-oriented, organized, and able to manage a high volume of transactions while maintaining accuracy.
Solid communication skills are essential, as this position works closely with internal team members and vendors.
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nPrimary Responsibilities
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- Process vendor invoices accurately and efficiently.
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- Review invoices for completeness and proper documentation prior to processing.
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- Match invoices to purchase orders and supporting documentation when applicable.
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- Assist with vendor payment processing and resolve routine invoice discrepancies.
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- Maintain accurate vendor records and update information as needed.
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- Respond to vendor and internal inquiries regarding invoice and payment status.
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- Reconcile vendor statements and assist in resolving outstanding items.
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- Ensure accounts payable records are accurate, organized, and up to date.
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- Support the Accounting team with routine administrative and data entry tasks.
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- Perform other related duties as assigned.
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nRequired Skills and Abilities
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- 3–5 years of AP Clerk experience.
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- Strong attention to detail and accuracy in data entry.
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- Excellent organizational and time management skills.
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- Strong verbal and written communication skills.
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- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
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- Proficiency with Microsoft Office, particularly Excel.
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- Experience using accounting or ERP systems.
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- Ability to work collaboratively with internal teams and vendors.
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- Professionalism, integrity, and the ability to maintain confidentiality.
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- Experience with Microsoft Dynamics 365.
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- Associate's or Bachelor's degree in Business, Accounting, Finance, or a related field.
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- Experience working in a high-volume accounts payable environment.
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- Experience with purchase order matching and vendor statement reconciliations.
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