About the Role

We are looking for a detail-oriented and responsible Account Executive to manage day-to-day accounting, inventory-related entries, factory and godown records, production updates, banking, taxation, and documentation.

The ideal candidate should have practical experience working in a factory, manufacturing, trading, or godown environment, with strong knowledge of accounting software, inventory management, GST/TDS, and day-to-day financial operations.

Key Responsibilities

1. Accounting & Bookkeeping

- Maintain accurate day-to-day accounting entries in Tally / ERP / relevant accounting software.
- Handle journal entries, purchase entries, sales entries, bank entries, cash entries, and vouchers.
- Maintain and verify ledgers, vouchers, cashbook, and other accounting records.
- Ensure all accounting transactions are entered accurately and on time.
- Perform regular ledger verification and reconciliation.
- Assist in the preparation and finalization of accounts.

1. Raw Material Purchase & Inventory Management

- Record and maintain raw material purchase entries in the accounting/ERP software.
- Maintain accurate records of raw material receipts, quantities, rates, and vendors.
- Verify purchase bills, invoices, and supporting documents before making entries.
- Track movement of raw materials between factory and godown.
- Ensure inventory records are updated accurately and on time.
- Coordinate with purchase, production, and warehouse teams for discrepancies in stock or documentation.

1. Finished Goods & Sales Updates

- Record finished goods production and sales entries in the software.
- Maintain accurate records of finished goods received from production.
- Update finished goods movement between factory, godown, and dispatch locations.
- Ensure sales invoices and dispatch-related entries are recorded accurately.
- Reconcile physical stock with software records and identify discrepancies.

1. Production & ERP Updates

- Ensure timely production updates are entered into the ERP/accounting software.
- Maintain production-related records including raw material consumption and finished goods output.
- Coordinate with the production team to collect daily production data.
- Verify production entries against physical records and supporting documents.
- Ensure there are no delays or gaps in production and inventory updates.

1. E-Way Bill & Dispatch Management

- Prepare and generate E-Way Bills as required for material movement and dispatches.
- Verify invoice, vehicle, transporter, quantity, and other relevant details before generating E-Way Bills.




- Maintain proper records of E-Way Bills and dispatch documentation.
- Ensure every vehicle's weight and dispatch details are updated accurately in the software.
- Coordinate with factory, godown, transporters, and dispatch teams for timely updates.
- Track and resolve discrepancies between physical dispatch records and software entries.

1. Banking & Financial Operations

- Handle day-to-day banking transactions and documentation.
- Record bank transactions and perform regular Bank Reconciliation.
- Process and maintain records of vendor payments.
- Manage petty cash and cash-related transactions.
- Coordinate with management and the CA for required financial and accounting documentation.

1. GST, TDS & Statutory Compliance

- Prepare and maintain data required for GST and TDS compliance.
- Assist in GST and TDS working and filing processes.
- Maintain proper records of purchase, sales, GST, TDS, and related transactions.
- Coordinate with the CA and auditors for taxation, audit, and compliance requirements.
- Ensure accounting records and supporting documents are maintained properly for audit purposes.

1. Vendor & Documentation Management

- Maintain accurate vendor records and account ledgers.
- Verify vendor bills, invoices, payment details, and outstanding balances.
- Coordinate with vendors regarding billing, payments, and documentation.
- Maintain proper filing of invoices, vouchers, purchase documents, sales documents, and dispatch records.

1. MIS & Reporting

- Prepare regular MIS reports related to:
- Purchase
- Sales
- Inventory
- Production
- Vendor outstanding
- Stock movement
- Cash and bank
- GST/TDS
- Prepare reports using MS Excel and Google Sheets.
- Use Pivot Tables, VLOOKUP/XLOOKUP, basic formulas, and data analysis for reporting.
- Provide accurate data and reports to management for financial and operational review.

Required Technical Skills The candidate should have strong practical knowledge of:

- Journal Entries
- Purchase & Sales Entries
- Bank Entries
- Cash Entries
- Voucher Making
- Ledger Verification
- Bank Reconciliation
- Purchase & Sales Invoice Management
- Vendor Payment Management
- Raw Material Accounting
- Finished Goods Accounting
- Inventory Management
- Production Entries
- Stock Reconciliation




- GST & TDS Working
- GST & TDS Filing Process
- E-Way Bill Generation
- Dispatch Documentation
- Vehicle/Weight Updates
- MIS Reporting

Software & Reporting Knowledge

- Tally / ERP / Accounting Software
- Advanced MS Excel
- Google Sheets
- Basic Excel Formulas
- Inventory & Stock Management Software
- MIS Reporting
- Data Analysis

Competencies Required Skills Accounting, inventory management, ERP/Tally, Excel reporting, production data entry, GST/TDS, e-way bills, vendor coordination, stock reconciliation.

Knowledge

Accounting principles, factory accounting, inventory management, raw material and finished goods accounting, production processes, GST/TDS, dispatch documentation, and statutory compliance.

Self-Image

Detail-oriented, responsible, accountable, disciplined, and result-driven.

Traits

Analytical, proactive, accurate, ethical, organized, good communicator, and problem-solver.

Motives

Financial accuracy, timely reporting, inventory control, process discipline, and operational efficiency.

Education & Experience

- Bachelor's degree in Commerce, Accounting, Finance, or a related field.
- 1–2 years of relevant experience in Accounts, preferably in a factory, manufacturing, trading, warehouse, or godown environment.
- Practical experience with Tally / ERP / accounting software is required.
- Experience handling raw material purchases, finished goods, production entries, inventory, dispatch, and e-way bills will be preferred.
- Strong working knowledge of GST, TDS, Excel, and reconciliation.

Preferred Candidate Profile We are looking for someone who has hands-on experience in a factory or godown environment and understands the complete flow of:

Raw Material Purchase → Stock Entry → Production → Finished Goods → Sales → Dispatch → Vehicle/Weight Update → Accounting & Reconciliation The candidate should be comfortable coordinating with factory, production, warehouse/godown, purchase, sales, transport, and accounts teams and ensuring that all relevant information is updated accurately and on time.

Growth & Benefits

- Opportunity to work closely with accounts, production, purchase, warehouse, and operations teams.
- Exposure to end-to-end factory accounting and inventory management.
- Chance to develop strong practical knowledge of ERP, production, stock, taxation, and financial operations.
- Team culture that values learning, accountability, collaboration, and growth.

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits

- Flexible schedule

Work Location: In person

📌 Account Executive (Surat)
🏢 Kahani By I2c Events
📍 Surat