Job Profile / Responsibilities

1. The candidate will be responsible for planning, coordinating, and executing CME programs, medical conferences, webinars, and scientific events from start to finish.

2. The candidate will be responsible for managing the CEOs calendar, scheduling meetings, coordinating appointments, and arranging domestic and international travel.

3. The candidate will be responsible for coordinating with Key Opinion Leaders (KOLs), medical speakers, healthcare professionals, and internal stakeholders to ensure seamless event execution.

4. The candidate will be responsible for managing end-to-end event logistics, including venue bookings, vendor coordination, travel, accommodation, catering, and attendee management.

5. The candidate will be responsible for preparing meeting agendas, recording accurate Minutes of Meetings (MOM), and tracking action items to ensure timely completion.

6. The candidate will be responsible for ensuring all CME activities, documentation, and communications comply with company policies, healthcare regulations, and compliance guidelines.

7. The candidate will be responsible for managing speaker agreements, event documentation, expense reports, budgets, and other administrative activities related to executive support.

8.



The candidate will be responsible for handling confidential communications and providing proactive administrative and executive support to the CEO while ensuring smooth day-to-day operations.

Preferred Candidate Profile

1. The candidate should have a Bachelor’s degree in Business Administration, Pharmacy, Life Sciences, Healthcare, or a related field.

2. The candidate should have a minimum of 5 years of experience as an Executive Assistant supporting CEO/CXO-level executives, preferably in the pharmaceutical or healthcare industry.

3. The candidate should have hands-on experience in coordinating CME programs, medical conferences, scientific events, or healthcare seminars.

4. The candidate should have excellent communication, interpersonal, and stakeholder management skills to work effectively with KOLs and senior leadership.

5. The candidate should have solid proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) and virtual meeting/webinar platforms.

6. The candidate should have excellent organizational, multitasking, and time-management skills, with the ability to work under deadlines.

7. The candidate should have a high level of professionalism, integrity, confidentiality, and attention to detail while handling sensitive information.

📌 Executive Assistant To Head Sales & Marketing-Pharma C-Mumbai
🏢 HRD House
📍 Mumbai