Job SummaryWe are seeking a professional, highly organized, and tech-savvy Front Office Executive to manage our front desk operations and deliver an exceptional first impression. You will be the face of the company, welcoming high-profile international clients, managing everyday administrative workflows, and ensuring top-notch workplace security by managing employee and visitor access systems.Key Responsibilities1. Visitor & Guest Management

- Corporate Greeting: Welcome clients, tech candidates, vendors, and global corporate guests warmly and connect them with the appropriate stakeholders.
- Visitor Management System (VMS): Operate digital VMS software to log, track, and manage all external visitor entries.
- Access Control: Issue temporary RFID access badges, log-in credentials, or biometric registrations to authorized vendors or contract staff according to strict IT compliance guidelines.

2. Communication & Coordination

- Digital & Telephonic Routing: Manage a multi-line EPABX or cloud VoIP system to screen, log, and redirect inbound global calls.
- Meeting Room Management: Coordinate the digital booking schedule for internal conference rooms, video-conferencing suites, and boardrooms to avoid overlapping tech syncs or client presentations.
- Mail & Logistics: Oversee the sorting, digital scanning,



and dispatch of incoming/outgoing international couriers, hardware components, and client documentation.

3. Administrative & Facility Support

- Workspace Maintenance: Maintain the aesthetic, cleanliness, and organization of the main lobby and reception area to reflect the brand's innovation-driven culture.
- Inventory Oversight: Track and order administrative equipment, corporate stationary, pantry needs, and housekeeping consumables.
- Cross-Functional Help: Assist HR with logistics during recruitment drives, employee engagement programs, and major corporate events.

Required Skills and Qualifications
CategoryRequirementEducationBachelors degree in any discipline (Business Administration, Hospitality, or any discipline).Experience1–3 years of experience in corporate front desk operations or administrative support, preferably within an IT, MNC, or tech corporate setting.Tech LiteracyHigh proficiency in MS Office Suite (Word, Excel, Outlook) and collaboration tools (Microsoft Teams, Slack, Google Workspace). Familiarity with automated reception software is a plus.Soft SkillsFlawless verbal and written English communication, strong active listening, exceptional multitasking abilities under rapid schedules, and a high degree of discretion for sensitive information.

📌 Front Office Executive (Chennai)
🏢 Nexinfo Solutions
📍 Chennai