Job Description: Invoicing Specialist Export & Import
Position Title: Invoicing Specialist Export & Import
Job Location: Greater Noida
Department: Warehouse with Export-Import Operations
Job Summary
We are looking for a detail-oriented Invoicing Specialist with strong knowledge of export-import documentation, billing, and international trade processes. The candidate will be responsible for preparing and processing sales, export, and import-related invoices while ensuring accuracy, timely billing, proper documentation, and compliance with company policies and applicable trade regulations.
The ideal candidate should have experience working with commercial invoices, shipping documents, purchase orders, customer billing, and coordination with logistics, sales, finance, customs, and other internal teams.
Key Responsibilities

- Prepare and issue sales, commercial, export, and import invoices accurately and within defined timelines.
- Verify invoices against purchase orders, sales orders, contracts, delivery documents, and shipping records.
- Prepare and maintain export-import documentation, including:

Commercial Invoice, Proforma Invoice, Packing List, Purchase Order, Bill of Lading / Air Waybill, Shipping Bill / Bill of Entry, Certificate of Origin, Letter of Credit-related documents, where applicable

- Ensure invoice details such as HS codes, product descriptions, quantities, prices, currency, Incoterms, freight, insurance, taxes, and payment terms are accurate.
- Coordinate with Sales, Logistics, Warehouse, Finance, Procurement, Customs,



and customers to resolve invoicing and documentation discrepancies.
- Process credit notes, debit notes, invoice amendments, and cancellations as required.
- Maintain accurate records of invoices and supporting export-import documents.
- Monitor outstanding invoices and coordinate with the accounts/collections team for timely payments.
- Assist with export billing, foreign currency invoicing, and customer account reconciliation.
- Ensure compliance with applicable GST, customs, export-import, and company invoicing requirements.
- Support audits by providing invoices, transaction records, and relevant supporting documentation.
- Track and report invoicing status, pending invoices, discrepancies, and billing issues.
- Maintain confidentiality and accuracy of financial and customer information.
- Perform other finance and export-import documentation duties as assigned.

Required Skills & Knowledge

- Strong knowledge of invoicing and billing processes.
- Working knowledge of export-import procedures and documentation.
- Understanding of Incoterms, HS codes, customs documentation, and international shipping terms.
- Knowledge of GST and basic tax requirements related to invoicing and exports.




- Familiarity with foreign currency transactions and international customer billing.
- Good knowledge of MS Excel, including formulas, sorting, filtering, and reconciliation.
- Experience with ERP/accounting systems such as SAP, Oracle, Tally, Dynamics, or similar systems is preferred.
- Strong attention to detail and numerical accuracy.
- Good written and verbal communication skills.
- Ability to manage multiple invoices and deadlines simultaneously.
- Robust coordination and problem-solving skills.

Qualifications

- Bachelors degree in Commerce, Finance, Accounting, Business Administration, or a related field.
- 25 years of experience in invoicing, billing, accounts, export-import documentation, or international trade operations.
- Experience in an export-oriented company, trading company, manufacturing organization, logistics company, or similar environment will be an advantage.

Key Performance Indicators (KPIs)

- Invoice accuracy and error rate
- Timeliness of invoice generation
- Reduction in billing discrepancies
- Timely resolution of invoice/documentation issues
- Accuracy of export-import documentation
- Customer/internal stakeholder satisfaction
- Timely reconciliation and submission of billing records

Preferred Candidate Profile
The ideal candidate is organized, detail-oriented, proactive, and comfortable working with international transactions and documentation. The candidate should be able to independently manage the invoicing cycle while coordinating effectively with multiple departments and external stakeholders.

📌 Walk-in || Invoicing Specialist (Greater Noida)
🏢 MS Laminar Technologies
📍 Greater Noida