1. Guest Relations & Reception

- Welcoming Visitors: Greeting clients, candidates, vendors, and guests warmly and directing them to the appropriate person or meeting room.
- Managing Inquiries: Answering in-person and digital inquiries about the company, its services, or basic operational details.
- Visitor Logs: Maintaining office security by following safety procedures, issuing visitor badges, and keeping accurate visitor logs.

2. Communication & Call Management

- Switchboard Operation: Answering incoming phone calls, screening them, and routing them to the correct department or individual.
- Message Delivery: Taking transparent, concise messages when team members are unavailable and ensuring timely delivery.
- Mail & Courier Handling: Sorting and distributing incoming mail, packages, and deliveries, as well as preparing outgoing courier shipments.

3. Administrative & Clerical Support





- Scheduling & Booking: Managing the calendar for shared office spaces, meeting rooms, or conference halls to prevent double-bookings.
- Data Entry & Filing: Updating digital databases, maintaining physical filing systems, and keeping records up to date.
- Office Supplies: Monitoring inventory levels of office stationery, pantry items, and reception materials, and placing orders when stocks are low.

4. Facility Maintenance & Presentation

- Lobby Housekeeping: Ensuring the reception area, lobby, and meeting rooms remain clean, organized, and presentable at all times.
- Vendor Coordination: Liaising with maintenance, cleaning, or IT tech support when lobby equipment or facilities require attention.

📌 Front Office Executive (Chennai)
🏢 Randstad
📍 Chennai