Job Description

About the Role

We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to provide high-level administrative support to executive leadership. In this role, you will act as a central point of contact, ensuring seamless calendar management, executive communications, complex travel planning, and structured data handling using advanced Excel.

Key Responsibilities

- Calendar & Time Management:
- Proactively manage and coordinate complex calendars across multiple time zones.
- Schedule, prioritize, and re-balance internal/external meetings, board discussions, and site visits.
- Resolve scheduling conflicts swiftly and maintain buffer times for key priorities.

- Executive Correspondence & Drafting:

- Draft, edit, and polish qualified emails, memos, letters, and internal communications on behalf of executive leadership.
- Screen incoming communications, prioritize urgent requests, and follow up on pending actions.

- End-to-End Travel Logistics:





- Coordinate domestic and international travel, including flights, accommodation, visas, ground transportation, and itineraries.
- Manage last-minute travel changes, cancellations, or emergency re-bookings seamlessly.

- Data Management & Excel Analytics:

- Prepare, format, and maintain executive tracking sheets, MIS reports, and dashboards using Advanced Excel features (Pivot Tables, VLOOKUP/XLOOKUP, nested formulas, conditional formatting).
- Consolidate regional or department data into clear, presentable summaries for executive review.

- Stakeholder & Meeting Management:

- Serve as the primary Liaison between leadership, internal department heads, and external partners.
- Prepare meeting agendas, collate presentation decks (PowerPoint), take action-item minutes (MOM), and track execution.

📌 Executive Assistant (Tirupati)
🏢 Randstad
📍 Tirupati