About the role

This is a generalist operations role sitting somewhere between an Executive Assistant and a COO. You will be the first hire to single-handedly shape our organisations operational processes. You will also be a founders second pair of hands, comfortable with a changing landscape of tasks, setting up a finance process, drafting and executing SOPs, chasing a teammate for their weekly update, or booking travels. The ideal person is happy to do whatever it takes to keep Healthy Futures running smoothly, and takes real ownership of the unglamorous work that makes everything else possible.

How you will make a difference

- Building organisation systems analysing organisational bottlenecks, identifying and integrating tools and systems to unclog
- Financial management supporting budgeting, invoicing, and financial admin across our US and country entities, and setting up dashboards and decision-relevant systems
- HR and hiring supporting recruitment processes, onboarding, and day-to-day people operations, productivity and project management coaching
- Regulatory compliance coordinating requirements from HQ (US) through to the UK, Angola, and the Philippines
- Creating SOPs building the systems and documentation that let the team run without reinventing the wheel each time
- Chief of staff work — planning capacity, keeping the team safe and happy, following up with teammates on operational commitments (e.g. "prep the weekly meeting," "send your Friday update," "draft this decision doc") and making sure things don't fall through the cracks
- Program support — maximize program staffs’ time by taking on tasks such as:
- Arranging logistics for travel, events, and meetings
- Doing ad-hoc research, e.g. internal tools, programmatic questions
- Preparing team weekly meetings
- Summarizing team communications
- Taking and sharing meeting notes
- Drafting newsletters, social media, and funder or partner updates

What we're looking for





- Robust project management skills — you keep things moving without needing to be chased yourself
- Direct, clear communication
- Reliability and quick, dependable delivery
- A humble and generalist mindset — genuinely happy to pick up whatever the team needs, from admin to strategy support
- Comfort working across time zones with a distributed team (Hamburg, Adelaide, Manila, Luanda)
- Prior experience in management consulting, operations, or a similar generalist role is a strong plus

Required qualifications

- A minimum of a bachelor’s degree in Program Management, Business Administration, or a closely related discipline.
- Excellent communication, coordination, and problem-solving abilities - C1 English proficiency (no certificate required).
- Very high proficiency with digital tools, specifically Google Suite (Drive, Sheets, Slides, Docs).

Preferred qualifications

- +2 years of experience in operations work, or management consulting.
- +2 years of experience project and people management.
- Familiarity with the antenatal care system and HIV/syphilis screening procedures.

If you fit most but not all of the criteria, apply anyway!

Benefits

- Work that will significantly improve the lives of thousands of families
- Work in a startup culture, with close collaboration, high flexibility in terms of working hours, and little organisational bureaucracy
- Work with like-minded, dedicated, international and compassionate teammates
- Work closely with the founders of the organisation

Application process

1. GForm submission (link below)
2. Test task (~90 minutes)
3. Asynchronous interview (Hireflix)
4. Live interview
5. Reference checks
6. Paid 1-week work trial

We plan to finish the hiring process by early December.

Logistics

- Location: Remote — open globally, though a time zone between Europe and Southeast Asia/Australia is ideal
- Hours: 20-40 hours per week
- Duration and contract type: 12 months contractor initially, with goal to integrate as permanent staff after
- Application deadline: 11 October 2026
- How to apply: tinyurl.com/HFG-ops-2026

Questions: [email protected]

📌 Operations Officer / Manager (India)
🏢 Healthy Futures Global
📍 India