- Oversee daily administrative operations and ensure smooth functioning of the office.
- Manage office infrastructure, facilities, housekeeping, security, and maintenance activities.
- Coordinate with vendors for procurement, AMC renewals, office supplies, and service agreements.
- Monitor facility management activities and ensure compliance with company standards.
- Maintain administrative records, contracts, agreements, and documentation accurately.
- Handle office asset management, inventory control, and resource allocation.
- Coordinate travel arrangements, accommodation bookings, and employee logistics as required.
- Ensure timely renewal of licenses, permits, insurance policies, and statutory compliances related to administration.
- Support management in planning and executing office events, meetings, and employee engagement activities.
- Manage budgets related to administration and optimize operational costs.
- Liaise with internal departments and external stakeholders for administrative support.
- Ensure adherence to company policies, safety guidelines, and operational procedures.
- Prepare MIS reports and provide regular updates on administrative activities to management.
- Handle any other administrative responsibilities assigned by the management.
Preferred candidate profile
- Solid organizational and administrative skills
- Excellent communication and interpersonal abilities
- Time management and multitasking skills
- Vendor management and negotiation skills
- Documentation and record-keeping expertise
- Facility and office administration management
- Problem-solving and decision-making abilities
- Proficiency in MS Office (Excel, Word, PowerPoint)