Job Summary

We are looking for a highly organized, proactive, and detail-oriented Secretary to the CEO to provide comprehensive executive, administrative, and coordination support to senior leadership.

The role involves managing the CEOs calendar, meetings, correspondence, travel, documentation, and follow-ups, while ensuring seamless coordination with internal and external stakeholders. The ideal candidate should have excellent communication skills, strong attention to detail, professionalism, and the ability to manage multiple priorities in a rapid-paced environment.

Key Responsibilities :

- Manage the CEO’s calendar, appointments, meetings, and travel schedules.
- Coordinate and prioritize emails, calls, correspondence, and communication on behalf of the CEO.
- Prepare presentations, reports, MIS, meeting agendas, briefing notes, and other leadership documents.
- Organize leadership meetings, review meetings, board discussions, and other key engagements.
- Prepare Minutes of Meeting (MOM) and track action items to ensure timely closure.
- Follow up with internal stakeholders on pending tasks, approvals, and commitments assigned by the CEO.
- Act as a professional liaison between the CEO and internal/external stakeholders.
- Maintain strict confidentiality while handling sensitive business information, documents, and correspondence.
- Support the CEO in coordinating strategic initiatives and organizational priorities.
- Coordinate travel itineraries, accommodation, expenses, and other logistics.
- Monitor important deadlines, events,



meetings, and business priorities.
- Maintain accurate and organized records, documentation, and correspondence.
- Facilitate communication and coordination across departments on behalf of the CEO.
- Support preparations for management reviews, town halls, leadership visits, and external meetings.
- Proactively anticipate administrative and coordination requirements to improve the CEO’s effectiveness and efficiency.

Required Skills:

Technical Skills

- Calendar and meeting management
- MS Office Suite and Outlook
- Presentation and report preparation
- MIS and data tracking
- Minutes of Meeting (MOM) preparation
- Travel and expense management
- Documentation and record management

Functional Skills

- Executive and stakeholder coordination
- Meeting scheduling and follow-up
- Email and correspondence management
- Task prioritization and multitasking
- Administrative and operational coordination
- Confidential information management

Behavioral Skills

- Excellent written and verbal communication
- Strong interpersonal and stakeholder management skills
- High ownership and accountability
- Excellent attention to detail and accuracy
- Strong time management and organizational skills
- Professional and discreet approach
- Proactive and solution-oriented mindset
- Ability to work under pressure and manage multiple priorities

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If you are organized, proactive, detail-oriented, and enjoy working closely with senior leadership, we would like to hear from you.

📌 Personal Assistant To CEO - Sintex by Welspun (Mumbai)
🏢 Welspun World
📍 Mumbai