Key Responsibilities:

1. Executive Support:
- Serve as the primary point of contact for all internal and external communications related to the CEO.
- Manage and maintain the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare meeting agendas, briefing materials, and minutes for high-level meetings, including board meetings and executive sessions.
- Handle confidential and sensitive information with discretion and maintain a high level of professionalism at all times.

- Administrative Tasks:

- Organize and manage the CEOs correspondence, including emails, calls, and letters. Prioritize requests and manage deadlines.
- Coordinate travel logistics, including flights, accommodations, itineraries, and visas for international and domestic trips.
- Assist with preparation of presentations, reports, and other business documents.
- Act as a liaison between the CEO and the leadership team, ensuring smooth communication and the alignment of priorities.

- Strategic Support:

- Conduct research, gather data, and provide analysis to assist the CEO in decision-making.
- Manage and track key initiatives or projects, ensuring timely follow-up and completion.
- Coordinate with other departments to support cross-functional projects and company initiatives.
- Assist in preparing high-level presentations for key stakeholders, including investors, clients, and partners.

- Report Coordination & Management:

- Collect, review, and analyze reports from department heads across the company, including finance, operations, marketing, sales, technology, and HR.
- Synthesize data from department reports into concise, actionable summaries for the CEO.
- Prepare a comprehensive report package for the CEO, ensuring it is aligned with strategic priorities and business objectives.
- Propose key insights and recommendations to the CEO based on department head reports, highlighting potential opportunities, risks, and areas of improvement.




- Ensure regular follow-up with department heads to address questions or gather additional information as needed.

- Event Coordination:

- Assist in planning and coordinating company events, conferences, and executive offsites.
- Oversee the logistics for meetings, conferences, and events, ensuring that all arrangements are seamless and in line with the CEO’s preferences.

- Relationship Management:

- Develop and maintain robust relationships with key stakeholders, including board members, senior executives, clients, and partners.
- Represent the CEO’s office in a professional manner in all interactions, ensuring alignment with the company’s values and objectives.

Qualifications:

- Education: Bachelor’s degree in business administration, Communications, or a related field.
- Experience: Minimum of 5 years of experience in an executive assistant or similar role supporting senior executives in a global organization.
- Skills:
- Strong organizational and time management skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools.
- Ability to handle sensitive and confidential information with discretion.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

- Attributes:

- High level of professionalism, integrity, and discretion.
- Proactive problem-solving skills and a resourceful mindset.
- Flexibility to adapt to changing priorities and business needs.
- Ability to work independently, anticipate needs, and handle multiple tasks simultaneously in a fast-paced environment.

Preferred Qualifications:

- Experience in working for a technology, IT services, or consulting company.
- Familiarity with the global business landscape and multicultural environments.
- Experience managing C-level executives’ international schedules and travel.

Benefits:

- Opportunity to work closely with senior leadership in a global technology company.
- Professional development and career advancement opportunities.

📌 Executive Assistant To Chief Executive Officer (Mumbai)
🏢 C Ahead Info Technologies
📍 Mumbai