Job Purpose

To provide comprehensive secretarial and administrative support to senior management, ensuring smooth coordination of schedules, meetings, correspondence, travel, documentation, and day-to-day office activities.

Key Responsibilities

- Manage the executive's calendar, appointments, meetings, and schedules.
- Coordinate internal and external meetings, including invitations, agendas, meeting rooms, and required documents.
- Prepare minutes of meetings and follow up on action points.
- Handle correspondence, emails, letters, presentations, and confidential documents.
- Coordinate domestic and international travel arrangements, including tickets, accommodation, transport, and itineraries.
- Maintain organized records, files, reports, and important documents.
- Coordinate with internal departments, clients, vendors, and external stakeholders.
- Prepare and compile MIS reports, presentations, and management updates as required.
- Screen and prioritize calls, emails, and requests.
- Support senior management in day-to-day administrative activities.
- Maintain confidentiality of sensitive business and personal information.
- Track key deadlines, commitments, and follow-up activities.




- Coordinate office requirements, stationery, visitor arrangements, and other administrative activities.
- Support events, conferences, business meetings, and management programs.
- Perform other administrative and secretarial duties assigned by management.

Key Skills & Competencies

- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Good interpersonal and coordination skills.
- Proficiency in MS Office Word, Excel, PowerPoint, and Outlook.
- Ability to manage multiple priorities and work under deadlines.
- Strong attention to detail and accuracy.
- Professional appearance and conduct.
- Discretion and ability to handle confidential information.
- Proactive approach with good problem-solving skills.

Qualification & Experience

- Graduate in any discipline; additional certification in Secretarial/Administration is an advantage.
- 8-11 years of relevant experience in a corporate secretarial or administrative role.
- Experience supporting senior management/leadership will be preferred

📌 Personal Secretary (Mumbai)
🏢 Larsen and Toubro (L&T)
📍 Mumbai