Department: Training & Placement Cell

nDesignation: Training Officer

nReporting To: Head – Training & Placement

nLocation: Vivekananda Global University, Jaipur

nEmployment Type: Full-Time

n1. Job Purpose

nThe Training Officer will be responsible for ensuring that students are systematically trained, assessed and made placement-ready through structured employability, aptitude, communication, domain and interview-preparation interventions.

nThe role will focus on developing a measurable Student Placement Readiness Framework, identifying skill gaps, conducting targeted training, monitoring student progress and ensuring that eligible students are adequately prepared to participate confidently in recruitment processes.

n2. Key Result Areas (KRAs)

nA. Student Placement Readiness

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- Develop and implement a structured placement-readiness framework for students.
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- Conduct baseline and periodic assessments of students.
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- Assess students on aptitude, reasoning, communication, technical/domain knowledge, GD and interview skills.
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- Maintain a student-wise Placement Readiness Score/Index.
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- Ensure 100% assessment coverage of eligible students.
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nB. Employability Skills Training

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- Plan and conduct training programmes on:
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- Quantitative Aptitude
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- Logical Reasoning
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- Verbal Ability
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- English Communication
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- Business Communication
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- Group Discussion
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- Personal Interview
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- Resume Writing
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- LinkedIn/Profile Building
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- Workplace Etiquette and Skilled Behaviour
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- Ensure structured training calendars are prepared well in advance.
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- Coordinate with internal faculty and external trainers wherever required.
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nC. Domain & Technical Readiness

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- Identify domain-specific skill requirements based on recruiter Job Descriptions and industry requirements.
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- Coordinate with Schools/Departments and faculty for domain-specific preparation.
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- Develop sector-specific preparation modules for Finance, Marketing, HR, Operations, IT, BFSI and other relevant sectors.
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- Ensure students understand the technical and functional expectations of target roles.
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nD. Mock Recruitment & Assessment

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- Conduct regular mock aptitude tests, GDs, personal interviews and assessment-centre exercises.
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- Organise mock placement drives simulating actual recruitment processes.
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- Analyse student performance and identify individual gaps.
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- Provide feedback and corrective action plans to students.
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nE. Student Skill Gap & Remedial Programme

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- Identify students who are below the prescribed placement-readiness benchmark.
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- Create remedial and additional training interventions.
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- Maintain a list of students requiring special intervention.
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- Monitor improvement through periodic reassessment.
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nF. Resume & Professional Profile Readiness

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- Ensure every eligible student has a professionally prepared and verified resume.
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- Facilitate LinkedIn/profile development.
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- Conduct resume review and interview-profile sessions.
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- Ensure students are prepared according to specific recruiter/job requirements.
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nG. Industry & Recruiter Alignment

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- Study recruiter JDs and identify recurring skill requirements.
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- Incorporate recruiter feedback into student training programmes.
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- Maintain an Industry Skill Requirement Repository.
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- Recommend changes in training modules based on placement trends and recruiter feedback.
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nH. Student Participation & Engagement

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- Ensure students attend mandatory placement training programmes.
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- Track attendance and participation.
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- Counsel students regarding the importance of employability preparation.
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- Coordinate with Programme Heads/Faculty for students with low participation.
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nI. Placement Readiness Certification

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- Establish defined criteria for declaring a student "Placement Ready."
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- Conduct final readiness assessments before major placement drives.
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- Maintain student-wise readiness status.
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- Ensure only adequately prepared students are recommended for relevant recruitment opportunities, wherever applicable.
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nJ. Data, MIS & Reporting

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- Maintain a comprehensive Placement Training Database.
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- Prepare monthly reports covering:
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- Number of students trained
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- Training hours
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- Attendance
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- Assessment scores
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- Skill gaps
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- Mock interview performance
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- Placement readiness status
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- Students requiring intervention
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- Submit the monthly Training & Placement Readiness Dashboard by the 5th of every month.
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- Maintain proper documentation for accreditation and institutional reporting.
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n3. Key Performance Indicators (KPIs)

nKPITarget

nEligible students assessed

n100%

nTraining coverage

n≥90%

nStudent Placement Readiness

n≥85% students meeting benchmark

nResume/profile readiness

n100%

nMock placement cycles

nMinimum 2 per student/year

nMock interview/GD participation

n≥90%

nTraining attendance

n≥85%

nSkill-gap assessment

n100%

nMonthly MIS submission

n100% on time

nImprovement after remedial training

nMeasurable improvement in assessment scores

nRecruiter feedback incorporated

n100% relevant feedback reviewed

n4. Key Responsibilities

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- Own the Student Placement Readiness Process from assessment to final certification.
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- Develop an annual and semester-wise training calendar.
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- Coordinate with faculty, external trainers, industry professionals and placement teams.
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- Maintain student-wise readiness dashboards.
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- Identify high-risk students requiring intervention.
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- Ensure training is practical, industry-oriented and outcome-driven.
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- Introduce technology-enabled assessments and employability tools.
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- Explore AI-based tools for resume building, mock interviews, communication assessment and personalised learning.
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- Maintain records required for NAAC/NBA/AACSB and other institutional requirements.
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- Support the T&P; Cell during recruitment drives whenever student training/readiness support is required.
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n5. Deliverables

nThe Training Officer will be responsible for the following key deliverables:

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- Annual Student Training Plan
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- Semester-wise Employability Training Calendar
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- Student Baseline Assessment Report
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- Student Skill Gap Analysis
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- Student Placement Readiness Dashboard
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- Mock Placement Assessment Reports
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- Remedial Training Plan
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- Resume & LinkedIn Readiness Report
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- Recruiter Skill Requirement Analysis
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- Monthly Training MIS
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- Placement Readiness Certification Report
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- Annual Training Effectiveness Report
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n6. Qualifications

nEssential:

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- Postgraduate degree in Management, Business Administration, HR, Education, Psychology, English, or a relevant discipline.
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- Strong knowledge of employability and student development practices.
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- Good communication and presentation skills.
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- Proficiency in MS Office/Google Workspace and digital learning tools.
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nDesirable:

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- Experience in a higher-education institution, Training & Placement Cell, corporate L&D;, employability training or recruitment.
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- Experience in conducting aptitude, GD and interview preparation.
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- Knowledge of assessment platforms and AI-enabled employability tools.
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- Industry exposure in recruitment or talent development.
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n7. Competencies Required

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- Student counselling and mentoring
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- Training & facilitation
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- Communication and presentation
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- Assessment and evaluation
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- Data analysis and MIS reporting
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- Stakeholder coordination
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- Industry orientation
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- Planning and execution
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- Problem solving
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- Digital and AI literacy
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- Strong follow-up and execution discipline
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n8. Performance Accountability

nThe Training Officer will be directly accountable for the quality, coverage and measurable effectiveness of student placement-readiness initiatives.

nThe success of the role will be measured not merely by the number of training sessions conducted, but by:

nAssessment → Training → Skill Improvement → Mock Performance → Placement Readiness → Recruitment Participation

n9. Role Boundary

nTraining Officer: Student readiness, employability training, assessment, skill-gap remediation and preparation.

nPlacement Team: Employer engagement, recruiter acquisition, job opportunities, placement drives and placement conversion.

nThe Training Officer shall work closely with the Placement Team to ensure that students are prepared before they enter the recruitment pipeline.

📌 Training Officer - Training & Placement Cell (Pragpura)
🏢 Vivekananda Global University
📍 Pragpura