Job Description

Department: Training & Placement Cell

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Designation: Training Officer

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Reporting To: Head – Training & Placement

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Location: Vivekananda Global University, Jaipur

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Employment Type: Full time

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1. Job Purpose

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The Training Officer will be responsible for ensuring that students are systematically trained, assessed and made placement-ready through structured employability, aptitude, communication, domain and interview-preparation interventions.

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The role will focus on developing a measurable Student Placement Readiness Framework, identifying skill gaps, conducting targeted training, monitoring student progress and ensuring that eligible students are adequately prepared to participate confidently in recruitment processes.

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2. Key Result Areas (KRAs)

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A. Student Placement Readiness

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- Develop and implement a structured placement-readiness framework for students.
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- Conduct baseline and periodic assessments of students.
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- Assess students on aptitude, reasoning, communication, technical/domain knowledge, GD and interview skills.
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- Maintain a student-wise Placement Readiness Score/Index.
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- Ensure 100% assessment coverage of eligible students.
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B. Employability Skills Training

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- Plan and conduct training programmes on:
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- Quantitative Aptitude
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- Logical Reasoning
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- Verbal Ability
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- English Communication
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- Business Communication
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- Group Discussion
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- Personal Interview
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- Resume Writing
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- LinkedIn/Profile Building
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- Workplace Etiquette and Professional Behaviour
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- Ensure structured training calendars are prepared well in advance.
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- Coordinate with internal faculty and external trainers wherever required.
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C. Domain & Technical Readiness

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- Identify domain-specific skill requirements based on recruiter Job Descriptions and industry requirements.
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- Coordinate with Schools/Departments and faculty for domain-specific preparation.
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- Develop sector-specific preparation modules for Finance, Marketing, HR, Operations, IT, BFSI and other relevant sectors.
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- Ensure students understand the technical and functional expectations of target roles.
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D. Mock Recruitment & Assessment

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- Conduct regular mock aptitude tests, GDs, personal interviews and assessment-centre exercises.
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- Organise mock placement drives simulating actual recruitment processes.
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- Analyse student performance and identify individual gaps.
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- Provide feedback and corrective action plans to students.
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E. Student Skill Gap & Remedial Programme

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- Identify students who are below the prescribed placement-readiness benchmark.
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- Create remedial and additional training interventions.
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- Maintain a list of students requiring special intervention.
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- Monitor improvement through periodic reassessment.
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F. Resume & Professional Profile Readiness

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- Ensure every eligible student has a professionally prepared and verified resume.
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- Facilitate LinkedIn/profile development.
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- Conduct resume review and interview-profile sessions.
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- Ensure students are prepared according to specific recruiter/job requirements.
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G. Industry & Recruiter Alignment

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- Study recruiter JDs and identify recurring skill requirements.
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- Incorporate recruiter feedback into student training programmes.
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- Maintain an Industry Skill Requirement Repository.
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- Recommend changes in training modules based on placement trends and recruiter feedback.
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H. Student Participation & Engagement

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- Ensure students attend mandatory placement training programmes.
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- Track attendance and participation.
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- Counsel students regarding the importance of employability preparation.
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- Coordinate with Programme Heads/Faculty for students with low participation.
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I. Placement Readiness Certification

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- Establish defined criteria for declaring a student "Placement Ready."
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- Conduct final readiness assessments before major placement drives.
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- Maintain student-wise readiness status.
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- Ensure only adequately prepared students are recommended for relevant recruitment opportunities, wherever applicable.
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J. Data, MIS & Reporting

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- Maintain a comprehensive Placement Training Database.
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- Prepare monthly reports covering:
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- Number of students trained
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- Training hours
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- Attendance
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- Assessment scores
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- Skill gaps
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- Mock interview performance
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- Placement readiness status
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- Students requiring intervention
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- Submit the monthly Training & Placement Readiness Dashboard by the 5th of every month.
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- Maintain proper documentation for accreditation and institutional reporting.
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3. Key Performance Indicators (KPIs)

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KPITarget

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Eligible students assessed

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100%

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Training coverage

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≥90%

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Student Placement Readiness

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≥85% students meeting benchmark

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Resume/profile readiness

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100%

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Mock placement cycles

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Minimum 2 per student/year

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Mock interview/GD participation

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≥90%

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Training attendance

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≥85%

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Skill-gap assessment

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100%

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Monthly MIS submission

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100% on time

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Improvement after remedial training

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Measurable improvement in assessment scores

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Recruiter feedback incorporated

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100% relevant feedback reviewed

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4. Key Responsibilities

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- Own the Student Placement Readiness Process from assessment to final certification.
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- Develop an annual and semester-wise training calendar.
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- Coordinate with faculty, external trainers, industry professionals and placement teams.
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- Maintain student-wise readiness dashboards.
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- Identify high-risk students requiring intervention.
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- Ensure training is practical, industry-oriented and outcome-driven.
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- Introduce technology-enabled assessments and employability tools.
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- Explore AI-based tools for resume building, mock interviews, communication assessment and personalised learning.
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- Maintain records required for NAAC/NBA/AACSB and other institutional requirements.
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- Support the T&P; Cell during recruitment drives whenever student training/readiness support is required.
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5. Deliverables

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The Training Officer will be responsible for the following key deliverables:

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- Annual Student Training Plan
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- Semester-wise Employability Training Calendar
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- Student Baseline Assessment Report
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- Student Skill Gap Analysis
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- Student Placement Readiness Dashboard
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- Mock Placement Assessment Reports
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- Remedial Training Plan
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- Resume & LinkedIn Readiness Report
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- Recruiter Skill Requirement Analysis
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- Monthly Training MIS
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- Placement Readiness Certification Report
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- Annual Training Effectiveness Report
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6. Qualifications

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Essential:

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- Postgraduate degree in Management, Business Administration, HR, Education, Psychology, English, or a relevant discipline.
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- Strong knowledge of employability and student development practices.
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- Good communication and presentation skills.
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- Proficiency in MS Office/Google Workspace and digital learning tools.
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Desirable:

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- Experience in a higher-education institution, Training & Placement Cell, corporate L&D;, employability training or recruitment.
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- Experience in conducting aptitude, GD and interview preparation.
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- Knowledge of assessment platforms and AI-enabled employability tools.
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- Industry exposure in recruitment or talent development.
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7. Competencies Required

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- Student counselling and mentoring
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- Training & facilitation
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- Communication and presentation
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- Assessment and evaluation
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- Data analysis and MIS reporting
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- Stakeholder coordination
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- Industry orientation
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- Planning and execution
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- Problem solving
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- Digital and AI literacy
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- Strong follow-up and execution discipline
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8. Performance Accountability

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The Training Officer will be directly accountable for the quality, coverage and measurable effectiveness of student placement-readiness initiatives.

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The success of the role will be measured not merely by the number of training sessions conducted, but by:

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Assessment → Training → Skill Improvement → Mock Performance → Placement Readiness → Recruitment Participation

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9. Role Boundary

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Training Officer: Student readiness, employability training, assessment, skill-gap remediation and preparation.

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Placement Team: Employer engagement, recruiter acquisition, job opportunities, placement drives and placement conversion.

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The Training Officer shall work closely with the Placement Team to ensure that students are prepared before they enter the recruitment pipeline.

📌 Training Officer - Training & Placement Cell (Pragpura)
🏢 Vivekananda Global University
📍 Pragpura