Tender Executive

Company - JEE Pumps Limited

Department - Sales / Tendering / Business Development

Location - Ahmedabad (Odhav GIDC)

Reports to - Tender Manager / Sales Manager / Director

Role Summary The Tender Executive is responsible for managing the complete tendering process for JEE Pumps Limited, including tender identification, document preparation, coordination with internal departments, submission, and post-tender follow-up. The role requires strong attention to detail, understanding of pump specifications, and the ability to handle government, PSU, EPC, and private sector tenders efficiently.

Key Responsibilities

1. Tender Identification & Tracking

- Monitor portals such as GeM, e-procurement portals, state tender sites, and EPC/OEM tender notifications.
- Identify relevant tenders for industrial pumps, pumping systems, and related equipment.
- Maintain a tender tracking sheet with deadlines, requirements, and submission status.

2. Tender Documentation & Preparation

- Study tender documents thoroughly (technical specs, eligibility, commercial terms).
- Coordinate with Sales, Design, Production, Quality, and Purchase teams to collect technical and commercial inputs.
- Prepare BOQs, data sheets, compliance statements, and required forms.
- Ensure product selection (centrifugal pumps, chemical process pumps, submersible pumps, etc.) matches technical specifications.

3. Costing & Quotation Preparation

- Prepare cost sheets in coordination with the Purchase and Costing team.
- Finalize pricing and prepare techno-commercial bids.




- Prepare price bids, technical bids, EMD details, and supporting documents.

4. Online & Offline Tender Submission

- Upload technical and commercial bids on e-tender portals.
- Prepare physical tender submissions when required.
- Ensure timely submission without errors.

5. Coordination & Compliance

- Ensure compliance with tender requirements (certificates, test reports, ISO documents, GST, PAN, registration certificates, etc.).
- Coordinate for EMD/BG preparation with Finance and Banks.
- Resolve queries from tender authorities and participate in pre-bid meetings.

6. Post-Tender Activities

- Track tender opening dates and results.
- Follow up for technical clarifications, negotiation meetings, L1 status, and approvals.
- Maintain a tender MIS for management review.

Qualifications & Experience

- Graduate (B.Com/BBA/B.Sc) or Diploma/B.Tech (Mechanical preferred).
- 1 to 5 years of experience in tendering (industrial pumps or engineering products preferred).
- Knowledge of e-tender portals (GeM, eProcure, state portals).
- Experience in preparing techno-commercial bids.
- Proficiency in MS Excel, Word, PDF editing, and scanning documentation.

Key Skills & Competencies

- Strong understanding of tendering procedures
- Basic technical knowledge of pumps (preferred)
- Excellent documentation and formatting skills
- Solid coordination and follow-up abilities
- Attention to detail and accuracy
- Good communication and time management
- Ability to work under tight deadlines

📌 Tender Executive (Ahmedabad)
🏢 jee pumps
📍 Ahmedabad