Job Description

Job Summary

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The Executive Assistant will work directly with the Managing Director to drive follow-ups and coordination across Sales, IT, and other business functions. This role acts as an extension of the MD's office — tracking action items, liaising with department heads, and ensuring tasks assigned across teams are progressing and reported back accurately and on time. The ideal candidate is a sharp communicator who can influence and follow up firmly across departments, while staying organized and tech-savvy enough to manage information efficiently.

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Key Responsibilities

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Cross-Functional Follow-up & Coordination

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- Track action items and decisions arising from MD-led meetings across Sales, IT, and other business functions
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- Follow up proactively with respective department heads/teams to ensure timely execution of assigned tasks
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- Escalate delays or roadblocks to the MD with clear context, before they become critical
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- Maintain a consolidated tracker of pending items, owners, and deadlines across departments
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Reporting to the MD

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- Prepare regular (daily/weekly, as required) status updates for the MD summarizing progress across Sales, IT, and other functions
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- Compile data and inputs from various teams into clear, concise reports/dashboards for MD review
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- Flag priority issues, risks, or opportunities that need the MD's attention
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Sales & Business Support

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- Coordinate with the sales team on distributor/dealer-related follow-ups, order status, and target tracking as directed by the MD
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- Support preparation of MIS reports, presentations, and briefing notes for business reviews
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- Assist in tracking business development activities and competitive/industry developments relevant to the company
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IT & Systems Coordination

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- Liaise with the IT team on the status of ongoing IT initiatives (e.g.,



CRM rollout, system implementations) and relay updates to the MD
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- Ensure department-level compliance with systems/process adoption as directed by the MD
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- Use Excel, CRM, and other business tools confidently to track, analyze, and present information
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Requirements

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Education & Experience

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- Bachelor's degree in business administration, Commerce, or related field (MBA preferred but not mandatory)
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- 3–6 years of experience in an Executive Assistant, Chief of Staff, or similar cross-functional coordination role
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- Prior experience in manufacturing, retail, or distribution-driven businesses is a strong plus
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Skills — Communication & Influence

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- Excellent verbal and written communication skills
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- Robust persuasion and follow-up ability — must be comfortable pushing multiple teams for updates and holding them accountable without direct authority over them
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- Multilingual: proficiency in Tamil, English, and Hindi is required (additional regional languages like Kannada/Telugu/Malayalam a plus, given the company's multi-state distributor network)
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Skills — Technical & Organizational

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- Strong working knowledge of MS Excel (pivot tables, formulas, basic reporting) and MS Office suite
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- Comfortable using CRM systems, AI tools (e.g., Claude, ChatGPT, Copilot), and other digital productivity tools to work efficiently
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- Highly organized, detail-oriented, with strong ownership of follow-through on tasks
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- Ability to multitask across Sales, IT, and general business priorities simultaneously
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Other Attributes

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- Keeps up to date with developments in the textile/apparel/innerwear industry and general business trends
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- High level of discretion and professionalism given proximity to sensitive business information
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- Calm under pressure, with the ability to manage multiple stakeholders and priorities at once
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📌 Executive Assistant (Tiruppur)
🏢 PRITHVI INNER WEARS PRIVATE
📍 Tiruppur