Job Description

To execute and support all employee lifecycle transactions accurately, on time, and in compliance with company policies and legal requirements, ensuring a seamless employee experience and high data quality within HR systems.

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FUNCTIONAL RESPONSIBILITIES

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Pre-Joining & Onboarding Support

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- Prepare and issue offer letters, collect joining documents, and verify candidate details
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- Initiate and track background verification (BGV) and ensure timely closure
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- Collect and validate bank details, personal information, and statutory forms (PF, ESI, etc.) prior to joining
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- Create employee codes and onboard recent hires in Darwinbox
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- Coordinate onboarding logistics — induction scheduling, ID creation, and system access setup
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- Respond to pre-joining queries and ensure smooth candidate-to-employee transition
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Employee Lifecycle Transactions

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- Execute employee data changes related to confirmations, transfers, promotions, grade changes, and deputations in HRMS
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- Update and maintain accurate records for personal, organizational, and employment details
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- Coordinate with HRBPs and Payroll for employee movements and ensure timely reflection in systems
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- Track and close lifecycle workflows within defined SLAs and maintain documentation for audit readiness
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Exit & Separation Processing

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- Process employee resignations and exit formalities in Darwinbox, ensuring timely clearance initiation
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- Coordinate for final settlement inputs, benefits discontinuation, and generation of relieving letters
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- Ensure all exit documentation is complete, archived, and compliant with policy and legal standards
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- Support exit interview coordination and experience tracking
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Data Accuracy & System Updates

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- Maintain 100% accuracy of employee data in HRMS and ensure alignment with payroll and compliance systems
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- Conduct periodic data validations and reconciliations to identify and rectify errors
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- Escalate discrepancies or process deviations to the Lead – Employee Operations for resolution
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- Ensure confidentiality and adherence to data privacy norms at all times
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Coordination & Stakeholder Support

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- Collaborate with HRBPs and COE teams for smooth transaction flow
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- Support query resolution related to lifecycle actions in coordination with the HR Helpdesk
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- Provide timely inputs and reports to internal stakeholders as per defined timelines
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- Maintain professionalism and service orientation in all employee and stakeholder interactions
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Continuous Improvement

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- Identify recurring issues or process bottlenecks and suggest improvements to enhance efficiency
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- Support automation and workflow simplification initiatives within Darwinbox
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- Participate in process standardization, documentation, and best practice sharing across HRSS
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EXPERIENCE

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- 3+ years of experience in HR Operations or Shared Services handling employee lifecycle activities
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- Hands-on experience with Darwinbox (preferred) or other HRMS tools such as SAP SuccessFactors, Workday, or Oracle
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- Understanding of payroll linkages, compliance documents, and HR data workflows
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- Strong MS Excel and HR data handling skills
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Graduate in Human Resources, Commerce, or Business Administration (Postgraduate preferred)

📌 HR Employee Operations Executive (Kochi)
🏢 Confidential
📍 Kochi