Job Description

EXECUTIVE – FINANCE & ACCOUNTS

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Location: Pune, Maharashtra

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Experience: 5+ Years

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Qualification: B.Com / M.Com

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Industry: Construction / Infrastructure

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Joining: Immediate

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ABOUT THE ROLE

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We are looking for a dynamic and detail-oriented Executive – Finance & Accounts with hands-on experience in the construction industry. The candidate will be responsible for managing day-to-day accounting operations, project-related financial documentation, vendor and subcontractor accounts, client billing and collections, statutory compliances, and reconciliation activities.

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The role requires strong coordination with Projects, Procurement, Contracts, Stores, Administration, Vendors, Subcontractors and Clients to ensure smooth financial operations across construction projects.

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The ideal candidate should be proactive, analytical, comfortable working with deadlines, and willing to take ownership of tasks while continuously looking for ways to improve processes and departmental efficiency.

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KEY ROLES & RESPONSIBILITIES1. Project & Construction Accounting

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- Maintain project-wise accounting records and financial documentation.
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- Record and verify Purchase Orders (POs), Work Orders (WOs), subcontractor bills and vendor invoices.
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- Monitor financial transactions against approved POs and WOs.
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- Coordinate with project teams to ensure timely submission and verification of bills and supporting documents.
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- Track project-related expenses and assist in monitoring project budgets and cost commitments.
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- Verify bills raised by contractors, subcontractors and suppliers before processing payments.
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- Maintain proper documentation for project-related advances, deductions, retentions and recoveries.
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2. Client Billing & Receivables

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- Prepare and process client invoices and project billing documentation as per contractual terms.
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- Maintain client-wise outstanding and receivable statements.
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- Follow up with internal teams and clients for timely billing and collections.
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- Track advances, retention money, deductions, credit notes and recoveries.
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- Coordinate with project and commercial teams to resolve billing discrepancies.
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3. Vendor & Subcontractor Accounts

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- Maintain vendor and subcontractor ledgers and payment records.
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- Verify vendor invoices against POs, WOs, delivery documents and approvals.
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- Track vendor advances, outstanding payments and adjustments.
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- Coordinate with procurement and project teams for invoice verification and payment processing.
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- Assist in vendor reconciliation and resolve discrepancies.
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- Support negotiation and documentation of vendor payment terms, where required.
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4. GST & TDS Compliance

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- Perform monthly, quarterly and annual GST reconciliations with books of accounts.
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- Ensure accurate recording of GST on purchases, sales and project-related transactions.
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- Calculate monthly TDS liabilities and ensure timely payment.
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- Prepare and file quarterly TDS returns/statements.
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- Maintain supporting documents for GST and TDS compliance.
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- Assist in handling GST/TDS notices, queries and reconciliations as required.
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5. Accounting & Financial Operations

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- Record sales and purchase entries and maintain accurate books of accounts.
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- Regularly review and analyse General Ledger accounts.
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- Perform bank, vendor, customer and ledger reconciliations.
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- Administer and record bank transactions on a monthly basis.
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- Monitor and scrutinize payment requests before forwarding them for approval.
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- Assist in maintaining project-wise and company-level cash flow records.
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- Prepare supporting schedules and reports required for management and audits.
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6. Audit & Taxation

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- Assist with statutory, internal, financial and tax audits.
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- Prepare schedules, ledgers, reconciliations and supporting documents required for audits.
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- Assist in preparation of documents for income tax assessments.
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- Coordinate with auditors and consultants for required financial information.
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- Ensure proper maintenance of accounting records and documentation.
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7. Import & Export Transactions

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- Coordinate documentation and accounting entries related to import/export transactions.
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- Assist in processing import/export-related payments and receipts.
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- Coordinate with banks and relevant internal teams for transaction documentation.
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8. Cash Flow & Payment Control

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- Review payment requests and supporting documents before submitting them for approval.
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- Monitor upcoming vendor, subcontractor and statutory payments.
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- Assist in maintaining project and company cash flow planning.
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- Ensure payments are processed as per approved terms and contractual conditions.
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- Maintain proper records of advances, payments and outstanding liabilities.
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9. Interdepartmental Coordination

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- Work closely with Project, Procurement, Contracts, Stores, Commercial, HR and Management teams.
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- Ensure timely flow of financial and project-related information between departments.
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- Identify gaps in processes and proactively suggest improvements.
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- Respond to vendor/client queries and coordinate internally to resolve issues efficiently.
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- Take initiative in improving accounting processes, reporting and documentation.
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CANDIDATE PROFILE

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- B.Com / M.Com graduate.
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- Minimum 3+ years of experience in Finance & Accounts.
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- Prior experience in the construction, infrastructure, real estate or contracting industry preferred.
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- Strong understanding of project accounting, vendor/subcontractor accounting and construction billing.
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- Hands-on experience with Tally or relevant accounting software.
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- Good knowledge of GST, TDS, reconciliations and basic taxation.
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- Strong working knowledge of MS Excel and MS Office.
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- Experience with Internet Banking, Google Drive and digital accounting/documentation platforms.
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IMPORTANT LOCATION REQUIREMENT

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- Candidates must currently be based in Pune, Maharashtra.
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- Candidates willing to relocate to Pune will not be considered.
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- Only candidates who are already residing in Pune and can commute to the workplace should apply.
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KEY SKILLSAccounting & Finance

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- Project Accounting
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- Vendor & Subcontractor Accounting
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- Client Billing & Receivables
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- GST & TDS
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- Bank & Ledger Reconciliation
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- Cash Flow Monitoring
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- Audit Support
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Technology

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- Tally / Accounting Software
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- MS Excel & MS Office
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- Google Drive
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- Internet Banking
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- Email & WhatsApp communication
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- Ability to quickly adapt to new software and digital platforms
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Behavioural Skills

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- Strong attention to detail
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- Analytical and organised approach
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- Good communication and coordination skills
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- Problem-solving ability
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- Ownership and accountability
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- Open-minded and proactive attitude
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- Willingness to learn and take initiative
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- Ability to work under deadlines in a project-driven environment
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LANGUAGE REQUIREMENTS

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- English: Very fluent – written and spoken
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- Hindi: Fluent
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- Marathi: Preferred
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- Third language: Optional
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REMUNERATION

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As per industry standards and candidate experience.

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LOCATION

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Pune, Maharashtra

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Only candidates currently based in Pune will be considered. No relocation candidates.

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DATE OF JOINING

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Immediate

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HOW TO APPLY

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Applications will be accepted only through LinkedIn.

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Interested candidates who meet the above criteria are requested to apply directly through LinkedIn with their updated CV.

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Please do not apply via email or other channels.

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Company Website: Agile Logistics

📌 Finance Executive (Pune)
🏢 DYNAMIC LOGISTICS
📍 Pune