Job Description

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Designation

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Bursar/Head of Admin

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Team/Department

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Administration

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Reporting to

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GM Admin & HOS

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Purpose

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A Bursar is responsible for ensuring efficient functioning of all administrative departments

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offices and management of school support staff to ensure best in class school facilities for students and staff.

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The primary purpose of a Bursar will be –

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1. To ensure (in cooperation with HOS), up-keep, maintenance, management and of the school property and its protection against any damage or loss.
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2. To look after the day-to-day school management.
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3. To ensure timely maintenance and repair of school utilities, etc.
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4. To oversee major renovations / current construction projects etc. in the campus.
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Organizational Relationships

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Principle Accountabilities & Responsibilities

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Outcomes

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Activities for achieving Outcomes

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Parent Communication

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- Ensure timely notices / circulars relating to transport, etc. are sent to all
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- staff and parents, after management approves them.

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- To make sure that all parent transport related queries are addressed properly.
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Transport Management

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- To make sure that school buses / cabs follow time schedule
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- Transport route management
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- Managing transport related operations in Shri Connect
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- To ensure safety of the children in school transport
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- To train the school drivers periodically on traffic rules, children safety
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- To ensure bus duty rooster for staff / support staff is followed
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Canteen Management

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- Ensuring high quality standard of food as per requirements of students and staff and in various school functions.
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- Carry out periodic checks at the canteen for compliance with Health, Hygiene and food safety protocols.
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- Set up required systems and processes to ensure that there are not food related hazards.
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- Ensure periodic audits at the canteen vendor cooking area to ensure hygiene and quality.
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- Responsible for the smooth and efficient functioning of the Cafeteria
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- Ensure provisioning of fresh and good quality food stuff, rations through seasonal rate contracts.
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- Ensure efficient waste management systems.
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Event Management

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- Oversee administrative arrangements for all school events
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- Coordinate with the concerned agencies to ensure that arrangements are done on time
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- Manage school trips and related arrangements
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- Stay back in the school during night outs
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Office

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- Ensuring compliance of all Office Orders issued from time to time.
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- Responsible for compliance with all in service rules
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- Responsible to structure Admin setup in school, including their appointments.
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- Responsible for rationalization and optimization of the non-teaching manpower.
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- Ensuring that the school always has adequate insurance cover to include employer‘s liability, buildings and equipment cover, personal accident, travel insurance and other relevant cover.
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- Responsible for hiring of key team members in his/her department.
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Vendor negotiation and Management

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- Ensure proper rates through vendors by proper negotiations
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- Ensure timely payments to vendors
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- Ensure timely deliver from the vendors
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Housekeeping

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- To supervise house-keeping staff and to ensure that all the classrooms,washrooms, the swing area and other areas of the premise are clean.
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- To keep a check on the health and hygiene of support staff. Ensure compliances with statutory health and hygiene, PF, ESIC, police verification regulations and certifications from time to time.
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- Stock maintenance of house-keeping items
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- Allocation of house-keeping items to support staff
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- Procurement of house-keeping items
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Contractual Staff Management

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- Dealing with security guards and cab drivers.
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- Dealing with contractors for maids, drivers and guards.
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- Regular trainings of support staff and guards.
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- Ensure availability of support staff in the premises by coordinating proactively withthe vendor.
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- Ensure statutory compliances, related to contractual staff, through the vendor
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- Leave management of support staff.
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- Ensure increase / decrease in number of support staff on campus based onschool needs.
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- Ensuring that the contractors are adhering to the PF, ESIC compliances and sharing the receipts every month.
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Repairs and Maintenance

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- To oversee repairs and maintenance at school premise and ensure timelycorrection of infrastructure related issues.
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- Ensure upkeep of physical assets like LCDs/Smart boards/Manage AMCs.
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Safety, Security & Surveillance

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- Ensure the upkeep, safety and security of the entire School Estate and assets (movable and immovable).
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- Ensure implementation of Safety & Security protocols as per SOP in school.
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- Initiate appropriate physical security measures within the school for protection of staff and students.
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- Monitor school campus surveillance through CCTV setup. Maintaining contacts with the statutory authorities and other organizations.
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Who do you interact with

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Purpose of Interaction

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Frequency

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HOS along with Admin. Head (if applicable) & others in Admin. team

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- To share monthly report on various facilities
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- For resolution of any issues in operation
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- For issues if any in day-to-day operation
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Daily/As and when required

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Class teachers

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- To understand the issues in their classroom/ common areas etc.
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Weekly

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Contractors

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- Reviewing the services taken from various contractors
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Need based

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Promoters

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- Pertaining to infra. Etc.
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Need basis

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Position Specifications

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Educational Qualification

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(Minimal Required)

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Graduation

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Duration & nature of past experience required (Minimal Required)

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Experience of minimum 5-7 years in handling an admin. role in a reputed school.

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Challenges/Complexity of the Role

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1. The role-holder will need to be flexible about how and where they work, depending on the daily requirements of the role.
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2. Making sure the school follows all the compliances as applicable.
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3. Ensuring all school property (furniture & fixtures, equipment etc.) are in optimum condition and are being properly and maintained/serviced timely.
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4. Ensuring all issues, concerns related to school administration and facility management are resolved in time.
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5. To be able to adopt a dynamic approach as per the constant changing needs of the school.
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📌 Bursar (Hyderabad)
🏢 The Shri Ram Academy
📍 Hyderabad