Company:-Phoenix Business Advisory Department:-Administration & Operations Location:- Ahmedabad Employment Type:- Full-Time Experience:- 3–6 Years Reports To:- HR Manager About Phoenix Business Advisory:- Phoenix Business Advisory is a business advisory firm specializing in business immigration and related advisory services. We are committed to maintaining a professional, effective, and well-managed workplace that supports our employees and business operations. Job Summary:- We are looking for a proactive and experienced Facility Manager to oversee the day-to-day management, maintenance, safety, and smooth functioning of our office facilities. The ideal candidate will be responsible for maintaining a secure, clean, comfortable, and well-organized workplace while managing vendors, office infrastructure, housekeeping, supplies, maintenance activities, facility expenses, and administrative requirements. Key Responsibilities:- Facility & Office Management:- - Manage the day-to-day operations and upkeep of the office premises. - Ensure the workplace is clean, organized, safe, and well-maintained. - Monitor office infrastructure, furniture, fixtures, electrical systems, HVAC/AC, plumbing, and other facilities. - Conduct regular facility inspections and ensure timely resolution of issues. - Proactively identify and address potential facility-related concerns. Vendor & Service Provider Management:- - Coordinate with housekeeping, security, maintenance, pest control, electrical, plumbing, and other service providers. - Manage vendor relationships and ensure services meet required standards. - Obtain quotations and coordinate approvals for facility-related purchases and services. - Track vendor bills, contracts, renewals, and service schedules. - Escalate and resolve vendor-related issues in a timely manner. Office Administration:- - Manage office supplies, stationery, pantry requirements, and administrative consumables. - Monitor inventory and coordinate timely procurement. - Maintain records of office assets, equipment,



and facility materials. - Coordinate seating arrangements and workspace requirements. - Support office events, meetings, employee activities, and other administrative requirements. Safety & Security:- - Ensure workplace safety and security standards are maintained. - Coordinate with security personnel and manage office access and visitor requirements. - Ensure fire safety equipment and emergency systems are regularly inspected and maintained. - Handle emergency repairs and safety-related concerns promptly. - Maintain relevant safety and facility documentation. Maintenance & Infrastructure:- - Plan and coordinate preventive and corrective maintenance. - Coordinate servicing and repairs related to electrical, HVAC/AC, plumbing, internet/network infrastructure, and office equipment. - Maintain records of maintenance activities and service schedules. - Minimize operational disruptions through proactive maintenance. Budget & Cost Management:- - Monitor facility and administrative expenses. - Maintain records of vendor payments and facility-related expenditures. - Support budgeting and cost-control initiatives. - Identify opportunities to optimize facility costs without compromising service quality. Employee Support:- - Address employee concerns related to workplace facilities and infrastructure. - Ensure employees have a comfortable and functional working environment. - Coordinate with HR and Operations on facility-related requirements. - Respond promptly to facility requests and ensure proper closure. Compliance & Documentation:- - Maintain records related to vendors, contracts, assets, maintenance, and facility operations.



- Track required licenses, certificates, inspections, and renewals. - Support management and HR during audits and facility-related compliance requirements. Required Qualifications & Skills:- - Bachelor's degree in Facility Management, Business Administration, Operations, or a related field. - 3–6 years of experience in facility management, office administration, workplace operations, or a similar role. - Strong vendor management and negotiation skills. - Good understanding of office infrastructure and maintenance. - Robust organizational, coordination, and multitasking abilities. - Excellent communication and interpersonal skills. - Robust problem-solving and decision-making abilities. - Ability to handle emergencies and operational issues effectively. - Proficiency in MS Office and Google Workspace. - Ability to coordinate effectively with internal teams and external service providers. Preferred Skills:- - Experience managing corporate offices. - Experience handling multiple vendors and service providers. - Knowledge of workplace health, safety, and security practices. - Basic understanding of electrical, plumbing, HVAC, and general building maintenance. - Ability to work independently and take ownership of facility operations. Key Performance Indicators (KPIs):- - Timely resolution of facility and maintenance issues. - Office cleanliness and workplace standards. - Vendor performance and service quality. - Effective facility cost management. - Timely completion of preventive maintenance. - Availability of office supplies and functional infrastructure. - Employee satisfaction with workplace facilities. - Timely completion of safety and compliance requirements. What We Offer:- - Skilled and growth-oriented work environment. - Opportunity to work closely with management and cross-functional teams. - Exposure to workplace administration and business operations. - Professional growth and development opportunities.

📌 Facilities Manager (Ahmedabad)
🏢 Phoenix Business Advisory
📍 Ahmedabad