Job Purpose The HR Executive will be responsible for employee recruitment, onboarding, attendance, payroll coordination, employee records, HR documentation, performance monitoring, and day-to-day HR administration.

Key Responsibilities

1. Recruitment & Hiring

- Handle end-to-end recruitment for office, service, sales and back-office positions.
- Prepare and post job advertisements.
- Screen CVs and shortlist candidates.
- Conduct initial HR interviews.
- Coordinate interviews with management and department heads.
- Maintain recruitment tracker and candidate database.
- Complete joining formalities and documentation.

2. Employee Onboarding

- Prepare appointment letters and joining documents.
- Conduct new employee induction.
- Explain company policies, rules and procedures.
- Coordinate ID cards, email IDs, system access and other joining requirements.
- Maintain employee personal files.

3. Attendance & Leave Management

- Monitor daily attendance and punch-in/punch-out.
- Maintain leave records.
- Track late coming, absenteeism and weekly offs.
- Prepare monthly attendance reports for payroll.
- Follow up on missing attendance or attendance discrepancies.

4. Payroll Coordination

- Collect monthly attendance and salary inputs.
- Coordinate salary calculations with Accounts.
- Provide details of leave deductions, late-coming deductions, incentives and other adjustments.
- Maintain salary and payroll records.
- Ensure payroll inputs are submitted within the scheduled timeline.

5. Employee Performance & KRA

- Maintain employee KRA/KPI records.
- Coordinate monthly performance assessments.
- Collect Daily Activity Reports (DAR), Weekly Reports and MIS from employees.
- Prepare performance summaries for management.
- Track target vs. achievement.

6. HR Administration

- Maintain employee database and HR files.
- Prepare HR letters, notices and internal communications.
- Maintain employee joining,



resignation and exit records.
- Coordinate confirmation, transfer, promotion and disciplinary documentation.
- Ensure HR documents are properly filed and updated.

7. Employee Relations

- Address routine employee queries and HR-related concerns.
- Coordinate between employees and management.
- Maintain professional workplace discipline.
- Handle employee grievances confidentially and escalate important matters to management.

8. Statutory & Compliance Support

- Coordinate documentation related to applicable statutory requirements.
- Maintain records related to ESI, PF, Professional Tax and other applicable compliance.
- Coordinate with Accounts/consultants for required submissions and documentation.

9. Exit Management

- Process resignation documentation.
- Coordinate notice-period requirements.
- Conduct exit formalities and exit interviews.
- Collect company assets and documents.
- Coordinate final settlement information with Accounts.

Daily HR Activities
- Attendance verification
- Leave updates
- Recruitment follow-up
- Candidate interview coordination
- Employee query handling
- Joining documentation
- HR MIS updating
- Follow-up on pending employee documents
- DAR/KRA collection

Monthly HR Activities
- Attendance & payroll inputs
- Employee performance/KRA report
- Recruitment status report
- Leave report
- Late-coming/absenteeism report
- Employee master-data verification
- Salary-related HR coordination
- HR MIS submission to management

Key Skills Required
- Good communication skills
- MS Excel and MS Office knowledge
- Recruitment and interview coordination
- HR documentation
- Payroll and attendance knowledge
- Good follow-up skills
- Confidentiality and professionalism
- Time management
- Problem-solving ability

Pay: ₹15,000.00 - ₹25,000.00 per month

Advantages

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid sick time

Education:
- Master's (Preferred)

Work Location: In person

📌 Sr. HR Executive (Ernakulam)
🏢 M-TRANS DIGITAL
📍 Ernakulam