Role & responsibilities
Coordinate with the GM Procurement for day-to-day procurement activities.
Receive and process Purchase Indents (PI/Indent) from concerned departments.
Float enquiries/RFQs to vendors and collect quotations.
Prepare Comparative Statements (CS) for rates, specifications, taxes, freight, payment terms and delivery schedules.
Coordinate with vendors for price negotiation, delivery timelines and commercial terms.
Prepare/process Purchase Orders (PO) as per approved requirements.
Maintain and track Open PO / Pending PO status.
Follow up with vendors for timely dispatch and delivery of materials.
Coordinate with Stores, Accounts, Production, Maintenance, Gate and other concerned departments.
Verify and maintain procurement-related documents such as:
Purchase Order, Delivery Challan, Bility / LR, E-Way Bill, Gate Pass / Gate Entry, Weight Receipt / Weighment Slip, Invoice / Bill, GRN
Coordinate for material receipt and GRN against Purchase Orders.
Check received quantity against PO, Challan, Weight Receipt and GRN.
Coordinate and resolve discrepancies related to quantity, rate, material, shortage, excess or damaged material.




Verify vendor bills/invoices with PO, GRN and supporting documents before forwarding them to Accounts.
Coordinate with Accounts for bill processing and payment status.
Maintain vendor-wise and PO-wise pending reports.
Prepare daily/weekly/monthly procurement MIS and status reports for GM Procurement.
Maintain proper records of purchase orders, quotations, vendor documents and procurement correspondence.
Support the GM – Procurement in vendor communication, data preparation, follow-ups and other procurement-related activities.

Preferred candidate profile
2–5 years of experience in Purchase/Procurement.
Candidates from Iron & Steel, Manufacturing, Engineering or similar industries will be preferred.
Should have hands-on experience in vendor coordination and purchase documentation.
Should be comfortable working with Excel, ERP/Purchase Software and procurement reports.
Should be organized, responsible and capable of following up with multiple vendors and departments.

📌 Procurement Executive Ghaziabad (India)
🏢 Vishal Pipes
📍 India