Admin Executive / Sales Coordinator

Location: Ahmedabad, Gujarat (On-site) | Reports to: Director | Salary: ₹25,000 – ₹35,000 per month

We are hiring an organised, proactive Admin Executive / Sales Coordinator for a growing manufacturing company in Ahmedabad. The role combines office & facility administration with end-to-end sales coordination support for the Director and sales team.

Admin Responsibilities

- Office Administration: Manage office supplies, stationery and inventory; maintain office records and admin documentation; handle petty cash and general expenses.
- Travel Management: Book domestic & international travel after comparing rates; arrange hotel accommodation; coordinate visa documentation; maintain travel expense records.
- Facility Management: Supervise housekeeping, security and office maintenance; ensure upkeep of office and factory premises; coordinate repairs.
- Vendor & Service Coordination: Coordinate with maintenance, housekeeping and utility vendors (electricity, internet); monitor service quality; handle AMC contracts (AC, DG set, elevators, etc.).
- Asset Management: Maintain records of office assets (laptops, furniture, equipment) and track allocation to employees.
- Data Entry: Support data entry for other departments with high accuracy.

Sales Coordination Responsibilities

- Sales & Documentation: Prepare offer letters,



quotations and commercial proposals; maintain customer databases and sales records; follow up with customers on quotations, approvals and pending information; coordinate with internal departments for order processing.
- Data Management & Reporting: Maintain sales data, inquiry records and customer interactions; prepare monthly sales/MIS reports and presentations for management; track inquiries, quotations, order status and the sales pipeline.
- Exhibition & Event Coordination: Manage exhibition data and records; coordinate participation, visitor data and follow-ups; support sales and marketing teams at exhibitions and customer events.
- Coordination & Support: Coordinate with the Director on sales tasks and scheduling; arrange meetings and customer visits; support the sales team with communication and operations.

Requirements

- Bachelor's degree in Commerce, Business Administration, Marketing or a related field.
- Minimum 2 years of experience in administrative work (sales coordination exposure preferred).
- Valuable communication and interpersonal skills.
- Proficiency in MS Excel, Word, PowerPoint and email communication.

How to apply: Apply on LinkedIn or email your CV to [email protected] with the subject "Admin Executive / Sales Coordinator – Ahmedabad".

📌 Sales Coordinator (Ahmedabad)
🏢 KAAPRO
📍 Ahmedabad