Role Summary

The Sales Administration Executive will provide administrative, operational, reporting, travel, CRM, tender, and coordination support to the Sales & Marketing function. The role will ensure smooth business operations through effective stakeholder coordination, accurate documentation, timely reporting, compliance, and support to field teams.

Roles & Responsibilities

- Manage employee onboarding, documentation, appointment letters, ID cards, visiting cards, and employee records.

- Coordinate employee lifecycle activities including confirmations, resignations, full & final settlements, exit formalities, and asset recovery.

- Administer attendance, leave management, attendance reconciliation, and payroll-related inputs.

- Coordinate domestic and international travel, visa processing, accommodation, transportation, and travel documentation.

- Process TA/DA claims, expense reimbursements, approvals, and maintain expense trackers.

- Manage end-to-end tender documentation, approvals, submissions, and stakeholder coordination.

- Coordinate procurement of stationery, gifts, marketing materials, laptops, iPads, CUG cards, and other business requirements.

- Maintain inventory, asset records, vendor coordination, purchase requisitions, and invoice tracking.

- Administer CRM (Phyzii) including user management, issue resolution, system maintenance, reporting, and enhancement coordination.

- Prepare and maintain Sales MIS, dashboards, performance trackers, business reports, and management review data.

- Coordinate CME activities, customer engagement documentation, approvals, and compliance requirements.

- Manage approved doctor travel, accommodation, logistics,



and customer engagement support activities.

- Organize sales meetings, conferences, training programs, and events including venue, travel, accommodation, vendor, and documentation management.

- Manage inward and outward courier dispatches, shipment tracking, and delivery records.

- Provide day-to-day administrative support to the Sales & Marketing team and leadership.

- Coordinate with HR, Finance, Procurement, IT, Legal, Commercial, Marketing, and Logistics teams for operational requirements.

- Maintain departmental databases, records, trackers, and ensure document confidentiality.

- Support internal audits, compliance requirements, SOP adherence, and process governance.

- Ensure timely availability and distribution of marketing and promotional materials to field teams.

Requirements

- Strong coordination, communication, and stakeholder management skills.

- Proficiency in MS Excel, PowerPoint, Word, and CRM systems.

- Positive analytical, reporting, documentation, and administrative skills.

- Ability to manage multiple priorities with accuracy and attention to detail.

- Knowledge of sales administration, travel management, procurement, and compliance processes.

Education

- Graduate in any discipline.

- MBA/Postgraduate qualification preferred.

Experience

- 3-6 years of experience in Sales Administration, Sales Operations, MIS, Business Coordination, Commercial Operations, or related functions.

Job Snapshot

Updated Date

28-09-2026

Job ID

JOB11151

Function

MedTech Office

Location

Zydus Medtech Private Limited|ZMPL Office, Ahmedabad, Gujarat, India

Employee Type

P-P8-Probationer-HO Executive

📌 Sales Admin (Ahmedabad)
🏢 Zydus Group
📍 Ahmedabad