KEY DUTIES AND RESPONSIBILITIES OF THE JOB INCLUDE-

•Process daily orders and release purchase orders (POs) for SAS, S19A, and export products to approved suppliers.

•Follow up with suppliers on order acknowledgements and update ETAs in SAP accordingly.

•Review open purchase orders daily, monitor order readiness, and expedite orders that are nearing or have exceeded the committed lead time.

•Respond to ETA and order-related queries from the Customer Service (CS), SAS, and Sales teams, while proactively communicating any potential supplier delays that may affect customer orders.

•Review customer backorders, out-of-stock, and potential stock-out SAS/S19A products identified through Netstock (ERP), and place orders with suppliers based on demand forecasts.

•Prepare and share weekly open order reports with suppliers, obtain status updates for each product, and coordinate with the logistics team to plan shipments accordingly.

•Conduct weekly reviews of open orders with the Procurement and Logistics teams, addressing supplier-related challenges such as order processing delays, poor responsiveness, and shipment dispatch issues.

•Prepare and review overdue order and customer backorder reports with the CS and SAS teams,



ensuring timely communication of any supply-related concerns.

•Coordinate with the Finance team regarding supplier advance payment requests and resolve outstanding payment-related issues.

•Work closely with the Procurement team on order-related matters, including alternative products, alternative suppliers, pricing, quantity confirmations, product specifications, and permit requirements.

•Coordinate with the Logistics team to plan dispatch schedules for cold-chain and controlled-drug shipments, ensuring urgent requirements are prioritized and shipments are dispatched within agreed timelines.

•Review import permit requirements for controlled products, ensure permit applications are submitted to NCS on time, and manage permits upon receipt.

•Verify invoices and packing lists upon shipment dispatch to ensure:

•No discrepancies between invoice pricing and PO pricing.

•Product expiry dates meet agreed requirements.

•No additional charges are applied unless previously approved.

•Prepare and distribute overdue order reports and "Due Within One Week" reports to the SAS and CS teams to ensure visibility of upcoming supply risks.

📌 Purchasing Executive (Bengaluru)
🏢 Medsurge Global
📍 Bengaluru