Key Responsibilities

1. Procurement &
- Purchase Management

- Develop and implement procurement strategies aligned with organizational requirements and budgets.

- Lead the complete purchase cycle from requirement assessment, RFQ/RFP, vendor evaluation, negotiation, purchase orders, delivery and payment coordination.

- Ensure timely procurement of materials, equipment, medical consumables, stationery, laboratory supplies, housekeeping items, engineering materials and other operational requirements.

- Establish and maintain standardized purchase policies, procedures and approval processes.

- Ensure optimum quality, cost, quantity and delivery timelines.

1. Hospital Procurement

- Manage procurement of hospital-related equipment, medical and surgical consumables, laboratory supplies, diagnostic items, PPE, housekeeping and engineering materials.

- Coordinate with medical, nursing, laboratory, pharmacy, biomedical and administration teams for procurement requirements.

- Ensure appropriate documentation, specifications, approvals and vendor compliance for healthcare-related purchases.

- Support procurement of capital medical equipment and service/AMC contracts.

1. Education Sector Procurement

- Manage procurement for schools, colleges, universities and educational facilities, including academic materials, laboratory equipment, furniture, IT equipment, stationery, uniforms, infrastructure and facility-related requirements.

- Coordinate with academic, administration, finance, IT, facility and management teams.

- Ensure timely procurement before academic sessions and major institutional activities.

1. Vendor Management

- Identify, evaluate and onboard reliable suppliers and service providers.

- Develop and maintain an approved vendor database.

- Conduct vendor performance reviews covering quality, pricing, delivery and service.

- Negotiate commercial terms, payment terms,



warranties, service agreements and long-term contracts.

- Develop alternate suppliers to minimize supply-chain risks.

1. Cost Control &
- Negotiation

- Lead price negotiations and achieve cost savings without compromising quality.

- Conduct market research and benchmarking of prices.

- Identify opportunities for bulk purchasing, rate contracts and annual procurement agreements.

- Monitor procurement budgets and control unnecessary expenditure.

1. Inventory &
- Supply Chain

- Coordinate with stores and inventory teams to maintain optimum stock levels.

- Implement appropriate reorder levels, minimum/maximum stock levels and consumption analysis.

- Reduce excess inventory, slow-moving items and stock-outs.

- Ensure proper documentation and reconciliation of purchase and inventory records.

1. Compliance &
- Governance

- Ensure procurement activities comply with organizational policies, financial controls and applicable statutory/regulatory requirements.

- Maintain proper documentation for quotations, comparative statements, purchase orders, contracts and approvals.

- Support internal and external audits.

- Ensure transparency and accountability throughout the procurement process.

1. Team Leadership

- Lead, mentor and develop the purchase/procurement team.

- Define KPIs and monitor team performance.

- Improve procurement processes through SOPs, technology and automation.

- Build solid cross-functional relationships with Finance, Operations, Administration, Medical, Academic, IT and Facilities teams.

Key Performance Indicators (KPIs)

- Procurement cost savings and cost avoidance

- Purchase cycle time

- Vendor performance and delivery compliance

- Quality and rejection rate

- Stock-out frequency

- Inventory optimization

- Contract compliance

- Procurement process compliance

- Vendor development and alternate sourcing

- Internal/external audit observations

📌 Purchase Head (Ahmedabad)
🏢 SAL Institute of Medical Sciences
📍 Ahmedabad