Senior Executive – Import Documentation & Logistics

Location: Chennai | Experience: 3+ Years | Function: Supply Chain / Import Operations

About the Role

We are looking for a process-oriented skilled to manage import documentation and clearance coordination from pre-alert through delivery. The role will be responsible for documentation accuracy, customs follow-up, transport coordination, customer communication, shipment tracking and timely closure of import files.

Key Responsibilities

Verify pre-alert documents and coordinate checklist preparation, ETA and CFS nomination.

Prepare and verify import documentation and file Bills of Entry (BOE) accurately and on time.

Coordinate BE registration, customs query replies, assessment, FTA deface, Out of Charge (OOC) and Delivery Order follow-up.

Plan import clearance and delivery activities with customers, CFS, liners/airlines and transport partners.

Arrange transport vehicles and coordinate delivery schedules for timely movement of cargo.

Prepare and follow up on E-way bills, empty-container movements, bill closing and handover activities.

Coordinate with customers through email and phone on shipment status, documentation requirements and customs-related matters.

Support customers with customs-compliance guidance and respond to import-related enquiries.

Handle Air and Sea import shipments, checklist preparation and clearance planning.

Support Normal,



DEEC Licence and RoDTEP filing activities and coordinate with airlines, liners and consol agents for D.O. processes.

Maintain Daily Status Reports (DSR), shipment records and documentation handover to the Accounts team.

Monitor assigned team activities and ensure timely completion of import documentation and clearance tasks.

Handle specific cargo requirements, including aluminium scrap shipments, where applicable.

Required Qualifications & Experience

Bachelor’s degree, preferably B.Com or a related discipline.

3+ years of relevant experience in import documentation, customs clearance, logistics coordination or customer service.

Hands-on experience in Air and Sea Import Documentation and shipment handling.

Practical knowledge of Bills of Entry, customs queries, assessment, OOC, Delivery Order follow-up and E-way bills.

Experience coordinating with customers, CFS, liners/airlines, transporters and internal teams.

Good working knowledge of MS Office and documentation/reporting practices.

Key Competencies

Import Documentation & Clearance Coordination

Customs & Regulatory Follow-up

Customer Coordination & Communication

Transport & Delivery Planning

Shipment Tracking & DSR Reporting

Attention to Detail & Documentation Accuracy

Team Coordination & Schedule Management

Application

Interested candidates can apply through LinkedIn with their updated profile/CV.

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