Manager-HR & Administration

Position: HR & Admin Executive / Manager

Industry: Construction

Experience: 5+ years

Salary: Up to 50K/month

Location: Bangalore – Rajaji Nagar

Timings: Monday to Saturday (9:30 am to 6:30 pm)

Reporting To: HR Head / Management

Job Purpose To manage and coordinate all HR, employee administration, labour management, statutory compliance, recruitment, attendance, payroll coordination, and project-site administrative activities for the construction company.

The role will ensure smooth manpower availability, employee support, proper documentation, discipline, and compliance across the Head Office and project sites.

Key Responsibilities

1. Recruitment & Manpower Planning

- Coordinate recruitment for engineers, supervisors, safety personnel, skilled workers, helpers, and office staff.
- Understand manpower requirements from Project Managers and Project In-Charges.
- Prepare and maintain manpower requirement reports.
- Coordinate interviews, selection, documentation, and joining formalities.
- Maintain an updated employee and manpower database.
- Coordinate deployment and transfer of employees between projects.

2. Employee Onboarding & HR Operations

- Conduct joining formalities and collect required employee documents.
- Issue appointment letters, ID cards, and other HR documents.
- Maintain employee personal files and HR records.
- Explain company policies, rules, attendance procedures, and site requirements to new employees.
- Manage employee confirmation, transfers, promotions, resignations, and full & final settlements.

3. Attendance & Leave Management

- Monitor daily attendance for Head Office and project sites.
- Verify biometric/manual attendance and site muster rolls.
- Track leave, absenteeism, late coming, and employee movements.
- Coordinate with site teams for accurate attendance records.
- Prepare monthly attendance statements for payroll processing.

4. Payroll & Salary Coordination

- Coordinate with the Accounts/Payroll team for monthly salary processing.
- Verify attendance, overtime, incentives, deductions, advances, and other payroll inputs.
- Ensure salary-related employee queries are addressed promptly.
- Maintain proper payroll records and supporting documents.

5. Labour & Construction Site Administration





- Coordinate deployment and availability of labour at project sites.
- Maintain records of skilled, semi-skilled, and unskilled workers.
- Coordinate with contractors and manpower agencies.
- Monitor labour attendance, productivity records, and manpower requirements.
- Support Project Managers in resolving manpower and employee-related issues.
- Ensure proper accommodation, transportation, food, and welfare arrangements where applicable.

6. Statutory Compliance

- Ensure compliance with applicable labour laws and statutory requirements.
- Maintain records relating to PF, ESI, Professional Tax, Labour Welfare Fund, Bonus, Gratuity, Minimum Wages, and other applicable regulations.
- Coordinate with statutory consultants and government authorities when required.
- Maintain labour registers, employee records, and compliance documentation.
- Ensure required notices, registers, and records are maintained at project sites.

7. Employee Relations & Discipline

- Address employee grievances and workplace concerns.
- Maintain discipline and ensure compliance with company policies.
- Coordinate with management and site teams regarding employee issues.
- Conduct disciplinary procedures as per company policy.
- Promote a skilled and positive work environment.

8. Administration

- Manage Head Office and project-site administrative requirements.
- Coordinate office housekeeping, security, transportation, stationery, accommodation, and other facilities.
- Maintain administrative records and vendor/service-provider details.
- Coordinate purchase and availability of office/site consumables.
- Monitor attendance and performance of housekeeping, security, drivers, and other support staff.
- Coordinate meetings, events, employee welfare activities, and official requirements.

9. HR Documentation & MIS

- Prepare monthly HR and manpower MIS reports.




- Maintain employee master data and project-wise manpower reports.

- Prepare reports on

- Total manpower

- New joiners

- Resignations

- Absenteeism

- Attrition

- Leave

- Overtime

- Labour deployment

- Statutory compliance
- Maintain all HR and administrative documents in an organized manner.

10. Coordination with Project Teams

- Regularly coordinate with Project Managers, Project In-Charges, Site Engineers, Safety Teams, and Accounts.
- Visit project sites periodically to understand HR and administrative requirements.
- Identify manpower shortages and coordinate immediate recruitment/deployment.
- Ensure site-level HR processes are followed consistently.

Key Skills & Competencies

- Good knowledge of HR operations and construction-site administration.
- Knowledge of labour laws and statutory compliance.
- Good communication and interpersonal skills.
- Strong coordination and follow-up skills.
- Ability to handle employees and workers at different levels.
- Good documentation and record-keeping skills.
- Proficiency in MS Excel, Word, and HR/payroll software.
- Ability to work independently and manage multiple project requirements.
- Problem-solving and conflict-management skills.

Qualification & Experience

Qualification:

- MBA/PGDM in HR, MSW, or Bachelor's/Master's degree in HR/Personnel Management.
- Additional certification in Labour Law/HR is an advantage.

Experience:

- 3–8 years of relevant HR & Administration experience.
- Experience in the construction/infrastructure/real-estate industry is preferred.
- Experience handling project-site manpower and labour compliance will be an advantage.

Key Performance Indicators (KPIs)

- Timely fulfilment of manpower requirements.
- Accuracy of attendance and payroll inputs.
- Employee retention and reduced absenteeism.
- Timely completion of joining and exit formalities.
- Statutory compliance without delays or penalties.
- Timely resolution of employee grievances.
- Accuracy and timely submission of HR/MIS reports.
- Effective project-site HR and administrative support.
- Proper maintenance of employee and labour records.

Recruiter Details:

Name: Sri Gatla

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