Job Title:

HR & Admin Executive - FMCG and plant operations

Department:

Human Resources

Location:

Corporate Office – Bhandup, Mumbai,

Maharashtra - 400078

(with regular visits to all plants near Mumbai)

Reporting To:

Managing Director

Employment Type:

Full-Time

Office Timings:

- Monday to Friday: 09:30 HRS to 18:30 HRS
- 1st, 3rd, and 5th (if any) Saturdays: 09:30 HRS to 13:30 HRS

CTC: Market-competitive salary, capped up to INR 4,80,000/- per annum

About the Organisations

- AGT Foods India Pvt. Ltd. is the Indian subsidiary of AGT Food and Ingredients Inc., an integrated agricultural processing and supply chain leader in pulses, grains, staple food commodities, and value-added food ingredients. Headquartered in Mumbai, AGT Foods India manages commodity procurement, import-export operations, trade financing, and high-volume distribution across regional and cross-border commercial trade corridors.

- Umami Agro Industries Pvt. Ltd. is the new production arm, establishing an integrated food processing facility at Khopoli, Raigad.

(Corporate Websites: www.agtfoods.com )

Role Overview

AGT Foods India and Umami Agro Industries are seeking an organized, execution-oriented HR & Admin Executive to manage dual-entity Human Resources operations, employee lifecycle processes, statutory labor compliance, and administrative logistics.

This role bridges corporate office personnel and factory-level operations. You will handle recruitment coordination, onboarding/offboarding, payroll structuring inputs, employee relations, disciplinary procedures, quarterly/annual statutory compliance filings, actuary/audit query resolution, and executive travel/administrative support.

Key Responsibilities & Key Result Areas 1. Talent Acquisition & Recruitment Operations

- Manage full-cycle recruitment: source, screen, interview, and facilitate the hiring of qualified personnel across corporate, supply chain, and factory operations.
- Partner with departmental managers (Plant, Finance, Quality, Supply Chain) to define required competencies, interview scorecards, and role criteria.
- Conduct reference checks, background verifications (BGV), and candidate credential/eligibility checks.

2. Onboarding, Employee Lifecycle & Documentation





- Facilitate new hire orientations and structured induction schedules for corporate staff and factory teams.
- Prepare official employment documentation: Offer Letters, Appointment Letters, Compensation Structures, Confirmation Letters, Increment Letters, Warning Notices, and Relieving/Experience Certificates.
- Execute smooth onboarding and exit formalities, including asset handovers, clearance certificates, and full & final (F&F;) settlement documentation.
- Coordinate employee engagement, recognition programs, and workplace morale initiatives.

3. Compensation, Payroll Coordination & Tax Administration

- Prepare standard CTC salary structures aligned with Indian statutory standards (PF, ESIC, Gratuity, PT, Professional Tax).
- Manage payroll inputs: attendance reconciliation, leave registers, overtime, and incentive data.
- Compute and monitor payroll-related statutory deductions, including TDS on salaries, Gratuity accruals, and issuance of monthly Pay Slips and annual Form-16.
- Consolidate employee benefit data, compile inputs for annual Actuary Valuation Reports , and resolve HR-related audit queries for internal/statutory auditors.

4.

Statutory Labor

Compliance &

• Factory Registrations (Quarterly &

• Annual)

- Maintain complete compliance with national, Maharashtra state, and local employment laws and labor regulations.
- Prepare, reconcile, track, and file mandatory quarterly and annual returns, registrations, and renewals across both corporate and manufacturing entities:
- Factory Act &

• Factory License Registrations / Returns

- Maharashtra Shop &

• Establishment Act

- UDYAM Registration (MSME Compliance)
- Maharashtra Labour Welfare Fund (MLWF)
- POSH (Prevention of Sexual Harassment) Annual Reports &

• Internal Committee Records

- Payment of Bonus Act
- Maternity Benefit Act
- Payment of Wages Act &

• Minimum Wages Act

- Maintain statutory registers (Muster Roll, Wage Register, Adult Worker Register, Accident Register,



Leave with Wages).

5.

Employee

Relations, Policy Administration &

• Plant HSE Support

- Serve as the frontline point of contact for employee inquiries, policy interpretations, and workplace grievances; escalate sensitive or complex matters to senior management.
- Participate in and document employee disciplinary inquiries, investigations, show-cause notices, and termination proceedings in compliance with labor laws.
- Support Health, Safety &

• Environment (HSE) administrative coordination, occupational health records, and workplace safety compliance alongside plant leadership.

- Stay updated on labor code trends, regulatory changes, and HR technology best practices.

6.

General

Administration &

• Executive Travel Coordination

- Manage executive travel logistics for Directors and senior management: flight, train, and hotel reservations, web check-ins, visa assistance, and itinerary tracking.
- Supervise corporate office administration, pantry/courier vendors, stationery inventory, and general office upkeep.

Required Qualifications &

• Competencies

- Education: Bachelor’s or Master’s Degree in Human Resources Management, Business Administration (MBA/MSW/MHRM), Commerce, or a related field.

- Experience: 2 to 5 years of core HR and administrative experience, mandatory in a manufacturing, food processing, FMCG, or multi-entity corporate setup.

- Statutory Expertise: Direct exposure to Maharashtra labor laws, Factory Act, Shop & Establishment, MLWF, POSH, and statutory return filings.

- Payroll & Tax Knowledge: Practical understanding of salary breakups, PF/ESIC portals, Gratuity calculations, and TDS on salary.

- Technical Skills: Strong proficiency in MS Excel (VLOOKUP, Pivot Tables, tracker sheets), MS Office, ERP: Microsoft AX and D365 preferred, SAP, Odex, etc; and familiarity with HRMS/payroll software.

- Communication & Interpersonal Skills: Professional written and spoken English and Hindi; conversational fluency in Marathi is strongly preferred for local factory and labor authority liaison.

- Organization & Detail: Ability to handle dual-company administrative workflows, confidential records, and deadline-driven statutory filings with minimal supervision.

📌 HR & Admin Executive - FMCG and plant operations (Bhandup)
🏢 AGT Food and Ingredients
📍 Bhandup