Company: Sri Shakti Solutions , Location: Sambalpur, Odisha

Department: Tender & Government Business

Employment Type: Full-Time

Experience: 2–5 Years in GeM / Government Tendering / E-Procurement

About the Role looking for a responsible and result-oriented GeM & Tender Executive to manage end-to-end GeM operations, government tenders, e-procurement activities, bid submissions, documentation, and post-award coordination.

The candidate will be responsible for identifying suitable opportunities, preparing technically and commercially compliant bids, coordinating with internal departments, and ensuring timely submission of all tender-related documents.

Key Responsibilities

1. GeM Portal Management

- Search and identify relevant GeM bids, tenders, and procurement opportunities.
- Monitor GeM regularly for new bids related to furniture, prefab structures, porta cabins, fabrication, school furniture and other company products/services.
- Study GeM bid documents, specifications, eligibility criteria, ATC/STC and BOQ requirements.
- Prepare and submit GeM bids within the prescribed deadline.
- Handle GeM product catalogue creation, modification and product listing.
- Manage OEM / Seller / Brand-related documentation wherever applicable.
- Handle GeM clarification, representation, buyer queries and bid-related correspondence.
- Track bid status, technical evaluation, financial opening, RA and order placement.

2. Government Tender Management

- Search and monitor tenders from GeM, CPPP, State Government portals, PSU portals and other e-procurement platforms.
- Download and thoroughly study NIT, tender documents, BOQ, technical specifications, eligibility criteria and commercial conditions.
- Prepare tender checklists and ensure complete compliance before submission.
- Identify EMD, tender fee, performance security, turnover, experience and other eligibility requirements.
- Coordinate with the management for final approval of tender participation and pricing.

3. Bid Documentation

- Prepare and compile:
- Technical Bid
- Financial Bid / BOQ
- EMD / Bid Security documents
- Make in India declarations
- MSME / Startup declarations
- Local Content declarations
- OEM authorization
- Experience certificates
- Turnover documents
- GST, PAN, Udyam and company documents
- Affidavits, undertakings and compliance statements




- Integrity Pact and other tender-specific documents
- Maintain a systematic database of all company documents required for tenders.
- Ensure all documents are properly signed, stamped and uploaded in the required format.

4. Tender Analysis & Compliance

- Prepare detailed Tender Compliance Sheets against technical specifications.
- Compare company capabilities with tender eligibility requirements.
- Identify deviations, risks and missing documents before bid submission.
- Coordinate with the production/design team for technical specifications, drawings, catalogues, BOM and product details.
- Prepare technical queries and clarification requests wherever required.

5. Commercial & Pricing Coordination

- Coordinate with management/accounts/purchase/production teams for preparation of competitive pricing.
- Prepare comparative statements and costing sheets.
- Verify GST, freight, installation, warranty, transportation and other commercial requirements.
- Ensure BOQ rates and quantities are correctly entered before final submission.
- Maintain records of quoted prices and previous tender rates for future reference.

6. Post-Bid & Order Management

- Track technical evaluation and financial evaluation.
- Monitor tender results, RA participation and L1/L2 status.
- Respond to buyer clarification requests.
- Coordinate documentation after successful award.
- Assist in preparation of Performance Bank Guarantee, contract documents, acceptance letters and invoices.
- Coordinate with dispatch, accounts and project teams for timely execution after receipt of Purchase Order / Work Order.
- Track delivery schedules, inspection, installation, completion certificates and payment documentation.

7. Tender MIS & Reporting

- Maintain daily/weekly tender reports.
- Maintain database of:
- Bids participated
- Bid value
- Submission date
- Tender status
- L1/L2 position
- Orders received
- Pending documents
- EMD/PBG status




- Payment status
- Provide regular tender pipeline reports to management.

Required Skills
- Positive knowledge of GeM Portal and Government e-Procurement
- Strong understanding of tender documents and BOQ
- Excellent MS Excel and MS Word skills
- Good drafting and documentation skills
- Ability to prepare compliance statements and undertakings
- Good knowledge of GST, MSME, Startup, Make in India and local content requirements
- Ability to understand technical specifications and drawings
- Strong attention to detail
- Good communication and coordination skills
- Ability to work under strict tender deadlines

Educational Qualification Minimum: Graduate in any discipline.

Preferred:

- B.Com / BBA / MBA / B.Tech / Diploma
- Certification or practical experience in GeM / Government Tendering will be an advantage.

Experience 2–5 years of relevant experience in:

- GeM tendering
- Government procurement
- PSU tenders
- E-procurement portals
- Tender documentation
- Bid management

Candidates with strong practical GeM experience may be considered even without a specialized qualification. Preferred Candidate Profile The ideal candidate should be:
- Experienced in handling complete tender processes independently.
- Comfortable working with large tender documents and technical specifications.
- Highly organized and deadline-oriented.
- Proficient in Excel and documentation.
- Capable of coordinating with management, accounts, production and technical teams.
- Familiar with PSU / Government procurement procedures.
- Willing to take ownership of tender submissions from opportunity identification to order execution.

Key Performance Indicators (KPIs)
- Number of relevant tenders identified
- Timely bid submissions
- Technical bid compliance
- Number/value of successful orders
- Tender documentation accuracy
- GeM catalogue/product management
- Reduction in bid submission errors
- Timely response to buyer queries
- Post-order documentation and coordination

Salary ₹20,000 – ₹35,000 per month, depending on experience, GeM knowledge and performance.

Incentive: Performance-based incentives may be provided for successful tender/order acquisition.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 GeM Executive (Sambalpur)
🏢 LITTLE INDIA
📍 Sambalpur