Company:-Phoenix Business Advisory Department:-Administration & Operations Location:

- Ahmedabad Employment Type:
- Full-Time Experience:
- 3–6 Years Reports To:
- HR Manager About Phoenix Business Advisory:
- Phoenix Business Advisory is a business advisory firm specializing in business immigration and related advisory services. We are committed to maintaining a professional, efficient, and well-managed workplace that supports our employees and business operations. Job Summary:
- We are looking for a proactive and experienced Facility Manager to oversee the day-to-day management, maintenance, safety, and smooth functioning of our office facilities. The ideal candidate will be responsible for maintaining a safe, clean, comfortable, and well-organized workplace while managing vendors, office infrastructure, housekeeping, supplies, maintenance activities, facility expenses, and administrative requirements. Key Responsibilities:
- Facility & Office Management:
- - Manage the day-to-day operations and upkeep of the office premises.
- Ensure the workplace is clean, organized, safe, and well-maintained.
- Monitor office infrastructure, furniture, fixtures, electrical systems, HVAC/AC, plumbing, and other facilities.
- Conduct regular facility inspections and ensure timely resolution of issues.
- Proactively identify and address potential facility-related concerns. Vendor & Service Provider Management:
- - Coordinate with housekeeping, security, maintenance, pest control, electrical, plumbing, and other service providers.
- Manage vendor relationships and ensure services meet required standards.
- Obtain quotations and coordinate approvals for facility-related purchases and services.
- Track vendor bills, contracts, renewals, and service schedules.
- Escalate and resolve vendor-related issues in a timely manner.

Office

Administration

- - Manage office supplies, stationery, pantry requirements, and administrative consumables.
- Monitor inventory and coordinate timely procurement.
- Maintain records of office assets, equipment,



and facility materials.
- Coordinate seating arrangements and workspace requirements.
- Support office events, meetings, employee activities, and other administrative requirements. Safety & Security:
- - Ensure workplace safety and security standards are maintained.
- Coordinate with security personnel and manage office access and visitor requirements.
- Ensure fire safety equipment and emergency systems are regularly inspected and maintained.
- Handle emergency repairs and safety-related concerns promptly.
- Maintain relevant safety and facility documentation. Maintenance & Infrastructure:
- - Plan and coordinate preventive and corrective maintenance.
- Coordinate servicing and repairs related to electrical, HVAC/AC, plumbing, internet/network infrastructure, and office equipment.
- Maintain records of maintenance activities and service schedules.
- Minimize operational disruptions through proactive maintenance. Budget & Cost Management:
- - Monitor facility and administrative expenses.
- Maintain records of vendor payments and facility-related expenditures.
- Support budgeting and cost-control initiatives.
- Identify opportunities to optimize facility costs without compromising service quality.

Employee

Support

- - Address employee concerns related to workplace facilities and infrastructure.
- Ensure employees have a comfortable and functional working environment.
- Coordinate with HR and Operations on facility-related requirements.
- Respond promptly to facility requests and ensure proper closure. Compliance & Documentation:
- - Maintain records related to vendors, contracts, assets, maintenance, and facility operations.




- Track required licenses, certificates, inspections, and renewals.
- Support management and HR during audits and facility-related compliance requirements.

Required Qualifications & Skills:

- - Bachelor's degree in Facility Management, Business Administration, Operations, or a related field.
- 3–6 years of experience in facility management, office administration, workplace operations, or a similar role.
- Strong vendor management and negotiation skills.
- Good understanding of office infrastructure and maintenance.
- Strong organizational, coordination, and multitasking abilities.
- Excellent communication and interpersonal skills.
- Strong problem-solving and decision-making abilities.
- Ability to handle emergencies and operational issues effectively.
- Proficiency in MS Office and Google Workspace.
- Ability to coordinate effectively with internal teams and external service providers.

Preferred

Skills

- - Experience managing corporate offices.
- Experience handling multiple vendors and service providers.
- Knowledge of workplace health, safety, and security practices.
- Basic understanding of electrical, plumbing, HVAC, and general building maintenance.
- Ability to work independently and take ownership of facility operations.

Key Performance

Indicators (KPIs)

- - Timely resolution of facility and maintenance issues.
- Office cleanliness and workplace standards.
- Vendor performance and service quality.
- Effective facility cost management.
- Timely completion of preventive maintenance.
- Availability of office supplies and functional infrastructure.
- Employee satisfaction with workplace facilities.
- Timely completion of safety and compliance requirements.

What We

Offer

- - Professional and growth-oriented work setting.
- Opportunity to work closely with management and cross-functional teams.
- Exposure to workplace administration and business operations.
- Professional growth and development opportunities.

📌 Facilities Manager (Rajkot)
🏢 Phoenix Business Advisory
📍 Rajkot