Location: 34, Sangram Colony, C-Scheme, Jaipur, Rajasthan, India.

Timings: 9:00 am to 6:30 pm, Monday to Saturday.

Description: As the Executive Assistant to the Managing Director at IWP - Indian Wedding Planners, part of AMK Hospitality IPL, you will be the MD’s right hand across all three group businesses: IWP – Indian Wedding Planners, AMK Travels India and AMK Hospitality. You will take the day-to-day workload off the MD’s shoulders, including his calendar, team follow-ups, communication, documentation, business support, bills and payments, office guests, travel, the driver’s schedule and personal errands, so that he can focus on clients and growth. The role needs confidentiality, speed, discipline and ownership.

Nothing slips, everyone knows the plan, and every loop is closed.

Department:

Management / Founder’s Office. Reports to the Founder & Managing Director, AMK Hospitality IPL. Works closely with HR & Admin, Finance, the team heads of IWP, AMK Travels India and AMK Hospitality, the sales and planning teams, clients, hotels, vendors, the office staff, the driver and the MD’s household staff.

Key Result Areas (KRAs):

KRA 1 – Calendar and Day Management (20%): Own the Managing Director’s calendar from 6 am to 9 pm: meetings, calls, appointments and reminders. Coordinate internal and external meetings with clients, vendors, hotels and team members. Plan the next day by the previous evening, confirm every meeting, share locations and attendee details, prepare briefing notes, and make sure everyone involved, including the driver and home and office staff, knows where the MD will be and what is needed.

KRA 2 – Task and Follow-up Management (20%): Be the MD’s single point of follow-up across IWP – Indian Wedding Planners, AMK Travels India and AMK Hospitality. Track pending tasks, approvals, payments, proposals, vendor updates and client requirements, and follow up with the team until each one is closed. Maintain daily, weekly and monthly task sheets for the MD, follow up before and after every meeting, and make sure no commitment or deadline is missed.

KRA 3 – Communication and Coordination (10%): Draft and respond to emails, WhatsApp messages, proposals, reminders and official communication on behalf of the MD when required. Coordinate with clients, hotel teams, vendors and internal departments, sort the MD’s email and messages into priority order, and maintain professional communication standards at all times.

KRA 4 – Business Support (15%): Help manage leads, enquiries,



client follow-ups and appointment scheduling. Coordinate with the sales and planning teams for wedding-related updates, and support the preparation of pitch decks, client presentations and proposal documents.

KRA 5 – Documentation and Reporting (10%): Prepare meeting notes, minutes of meetings, reports, checklists, presentations and Excel / Google Sheets trackers. Keep organised records of client details, vendor data, hotel proposals, contracts and internal documents, and help prepare reports on sales, operations, payments and client follow-ups.

KRA 6 – Bills, Payments and Renewals (10%): Track and settle the MD’s credit card bills, utilities, subscriptions, insurance and renewals before their due dates, and follow up with Finance on approved payments. Nothing is paid late and nothing is missed.

- KRA 7 – Guests, Travel and Personal Assistance (15%): Before any guest visits the office, share the location pin, contact person and parking details, and check their food and drink preferences. Arrange refreshments and the meeting room, and receive guests personally. Plan travel, hotel bookings, tickets and itineraries for business trips. Schedule the driver, and coordinate pick-ups and drops from home and the office, deliveries and priority personal errands.

Key Performance Indicators:

Calendar: Next day’s plan and brief shared by 6:30 pm every working day; zero double-bookings or missed meetings; every meeting confirmed at least 24 hours in advance with location and attendees.

Follow-ups: 100% of the MD’s action items logged the same day; at least 90% closed within the agreed timeline; daily task sheet shared by 10 am; open-items report every Saturday.

Communication: MD’s email and messages sorted twice a day, with draft replies ready by 11 am and 5 pm; zero confidentiality breaches.

Business support: Every lead or enquiry routed through the MD followed up within 24 hours; proposals, decks and presentations delivered by the agreed deadline.

Documentation: Minutes of every meeting shared the same day; weekly report every Saturday; monthly report by the 5th; all records filed and retrievable within 5 minutes.

Payments: 100% of credit card,



utility and renewal payments made before their due dates; zero late fees or penalties; monthly renewals calendar kept up to date.

- Guests, travel and logistics: Every visitor receives the location, contact and parking details at least 2 hours before arrival; food preferences checked for 100% of guests; itineraries shared at least 48 hours before travel; the driver informed of every movement by the previous evening; zero missed pick-ups.

Required Skills:

Excellent written and verbal communication in English and Hindi.

Strong working knowledge of Excel / Google Sheets, Google Calendar, Gmail, Outlook, WhatsApp Business and basic presentation tools.

Strong follow-up skills and attention to detail.

Ability to handle confidential information professionally.

A smart, proactive, solution-oriented approach, with the ability to work under pressure and manage multiple priorities.

Polished, warm and qualified with guests, clients, senior leaders and staff.

Qualifications and Experience:

Graduate in any stream. A background in hospitality, business administration, event management or communication is an added advantage.

1–4 years of experience as an Executive Assistant, Personal Assistant, Admin Executive, Client Coordinator or in a similar role.

Prior experience in hospitality, events, luxury services or founder’s office support is preferred.

Based in Jaipur, within easy reach of C-Scheme.

Working Style Expected:

Highly disciplined and punctual.

Fast in follow-ups and documentation.

Comfortable working in a dynamic wedding planning environment.

Available for urgent coordination during active wedding projects.

- Maintains professionalism, confidentiality and ownership at all times.

Important Terms:

Office timings are 9:00 am to 6:30 pm, Monday to Saturday, at 34, Sangram Colony, C-Scheme, Jaipur.

The role manages the MD’s schedule from 6 am to 9 pm, so occasional calls or messages outside office hours, and urgent coordination during active wedding projects, are part of the job.

Probation of 3 months, confirmed on meeting the KPIs above.

All business, financial, client and personal information is the strictly confidential property of AMK Hospitality IPL.

Application Process:

Apply with the application form on this page, choosing "Executive Assistant to the Managing Director" as the position and attaching your resume, or email your resume to [email protected] with the subject - For the Application of Executive Assistant

📌 Executive Assistant to the Managing Director (Mumbai)
🏢 IWP - Indian Wedding Planners
📍 Mumbai