Executive Assistant to the Director

Location: Mumbai | Experience: 5+ years | Full-time | Management / Executive Office

About The Role

We’re seeking a agile and resourceful Executive Assistant to partner closely with our Director—someone who thrives in fast-paced environments, anticipates needs before they arise, and turns complexity into clarity. You’ll be more than a coordinator: you’ll be a trusted extension of leadership, helping shape priorities, streamline workflows, and ensure seamless execution across teams and geographies.

In this high-impact role, you’ll manage a demanding schedule, lead cross-functional coordination, safeguard sensitive information, and harness technology—including AI—to elevate efficiency and insight. If you’re detail-oriented, discreet, and energised by supporting strategic leadership, this could be the perfect next step for you.

What You’ll Do

- Executive &
- Calendar Leadership
- Own the Director’s calendar with precision—balancing priorities, blocking focus time, and optimising availability.
- Proactively prepare for meetings: draft agendas, assemble background materials, and anticipate questions.
- Track action items post-meeting and ensure follow-through across teams.
- Strategic Follow-Up &
- Collaboration
- Serve as the Director’s “eyes and ears”—monitoring progress on key initiatives and escalating blockers early.
- Build strong relationships across departments to keep projects moving and decisions aligned.
- Act as a trusted liaison, ensuring clear, consistent communication between leadership and stakeholders.
- Insightful Documentation &
- Reporting
- Transform raw inputs into compelling reports, presentations, and management summaries.
- Maintain a clean, searchable knowledge base—making information easy to retrieve and reuse.
- Support business reviews, strategy sessions,



and investor communications with polished deliverables.
- Professional &
- Discreet Communication
- Craft clear, confident, and tone-appropriate messages—whether internal, external, or executive-facing.
- Handle confidential matters with integrity, judgment, and unwavering discretion.
- Seamless Travel &
- Event Execution
- Plan complex domestic and international itineraries—accounting for time zones, preferences, and last-minute changes.
- Help bring key meetings, offsites, and leadership events to life, from logistics to post-event summaries.
- Confidentiality as a Core Value
- Treat sensitive data—financial, HR, strategic—with the highest level of professionalism and security.
- Embracing Innovation &
- AI
- Use AI tools (e.g., ChatGPT, Claude, Gemini) to accelerate research, drafting, analysis, and task automation.
- Continuously explore smarter ways to work—testing new tech, refining workflows, and sharing best practices.

What Makes You a Great Fit

- ✔️
- Exceptional organisational agility—you juggle multiple priorities without dropping a beat.
- ✔️
- Polished communicator (written & verbal) with an eye for nuance and tone.
- ✔️
- Proactive problem-solver who spots gaps and offers solutions before asked.
- ✔️
- Comfortable working with ambiguity and adapting quickly to shifting demands.
- ✔️
- Tech-savvy and curious—excited to leverage AI, collaboration tools, and productivity platforms.
- ✔️
- Discreet, diplomatic, and deeply reliable.

Qualifications &

- Experience

- ?
- Bachelor’s degree in any discipline
- MBA or professional certification is a plus.
- ? 5+ years in executive support—ideally as an EA/PA to a Director, CXO, Founder, or senior leadership.
- ?

Experience in dynamic, growth-oriented organisations (startups, scale-ups, or multinational corporates).

Skills: communications,presentations,executive support,communication

📌 Executive Assistant to Director - Mumbai
🏢 One Story
📍 Mumbai