Executive Assistant to CEODepartment: CEO's Office

Experience: 10+ Years

Location: Kolkata

Employment Type: Full-Time

Reporting To: Chief Executive Officer

Role OverviewWe are looking for a highly experienced and mature Executive Assistant to the CEO to provide comprehensive executive support and act as a key coordination point between the CEO and senior internal and external stakeholders.

The ideal candidate should have 10+ years of experience supporting CXOs, CEOs, CFOs, or senior leadership, with strong exposure to managing executive priorities, confidential information, meetings, business communication, MIS, and cross-functional coordination.

The role requires exceptional organizational skills, discretion, attention to detail, professional communication, and the ability to operate independently in a fast-paced senior-management environment.

Key Responsibilities1. CEO Office & Executive Support

- Manage and organize the CEO's calendar, meetings, appointments, and priorities.
- Coordinate and schedule internal and external meetings involving the CEO.
- Ensure the CEO is adequately briefed with relevant information, documents, presentations, and meeting notes.
- Manage day-to-day administrative and operational requirements of the CEO's office.

2. Senior Management Coordination

- Act as a central point of coordination between the CEO and CXOs, Business Heads, CFO, HR, and other senior stakeholders.
- Follow up on action points and ensure timely closure of tasks assigned by the CEO.
- Coordinate with different departments to track key initiatives, deliverables, and deadlines.
- Maintain effective communication flow between the CEO's office and various business functions.

3. MIS & Management Reporting

- Prepare and consolidate MIS, dashboards, reports, presentations, and business updates for the CEO.
- Gather information from different departments and present it in a structured and concise manner.




- Track key business and operational updates and highlight pending actions or critical items requiring attention.
- Support the CEO in reviewing periodic performance reports and management updates.

4. Meeting & Action-Point Management

- Prepare agendas, meeting briefs, presentations, and supporting documents.
- Record and circulate Minutes of Meetings (MoMs), wherever required.
- Maintain an action tracker and follow up with respective stakeholders for timely closure.
- Ensure important decisions and commitments are appropriately tracked and communicated.

5. Business Communication

- Draft and review qualified emails, letters, internal communications, and other correspondence on behalf of the CEO.
- Handle communication with senior management, clients, business associates, partners, and other key stakeholders.
- Ensure all communication from the CEO's office is professional, accurate, timely, and appropriately prioritized.

6. Travel & Event Coordination

- Manage domestic and international travel arrangements, itineraries, accommodation, and meeting schedules for the CEO.
- Coordinate participation in conferences, business meetings, corporate events, and other engagements.
- Ensure seamless execution of the CEO's travel and meeting schedules.

7. Stakeholder & External Coordination

- Coordinate with key clients, business partners, consultants, vendors, and external stakeholders on behalf of the CEO.
- Manage high-level correspondence and follow-ups with external stakeholders.
- Represent the CEO's office professionally while maintaining appropriate confidentiality and discretion.





8. Confidentiality & Information Management

- Handle highly confidential business, financial, strategic, and personnel information with utmost discretion.
- Maintain organized records of important documents, reports, presentations, and correspondence.
- Exercise sound judgment regarding sensitive information and access.

9. Special Projects & Strategic Support

- Assist the CEO with special projects, strategic initiatives, research, and business assignments.
- Conduct preliminary research and compile information required for decision-making.
- Support cross-functional initiatives driven by the CEO's office.
- Take ownership of time-sensitive and high-priority assignments and ensure timely execution.

Key Skills & Competencies
- Strong executive presence and professional communication
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- Excellent follow-up and coordination skills
- Ability to prioritize multiple tasks and work under pressure
- High level of discretion and confidentiality
- Strong MS Office skills, particularly Excel and PowerPoint
- Excellent documentation and presentation skills
- Strong stakeholder management skills
- Ability to work independently with minimal supervision
- Strong attention to detail and problem-solving ability
- Mature, dependable, and highly proactive approach

Qualification & Experience
- Graduate in any discipline; MBA/PGDM or relevant postgraduate qualification will be preferred.
- 10+ years of relevant experience in Executive Assistance, CEO Office, CXO Office, Management Office, or Senior Management Support roles.
- Prior experience working closely with CEO, CFO, CXO, MD, or other senior leadership is essential.
- Experience in BFSI, financial services, consulting, corporate, or professional services will be an added advantage.

📌 Executive Assistant to CEO (Kolkata)
🏢 AUM Capital Market Private
📍 Kolkata