Job Summary The Executive Assistant will work directly with the Managing Director to drive follow-ups and coordination across Sales, IT, and other business functions. This role acts as an extension of the MD's office — tracking action items, liaising with department heads, and ensuring tasks assigned across teams are progressing and reported back accurately and on time. The ideal candidate is a sharp communicator who can influence and follow up firmly across departments, while staying organized and tech-savvy enough to manage information efficiently.

Key Responsibilities

Cross-Functional Follow-up &

- Coordination

Track action items and decisions arising from MD-led meetings across Sales, IT, and other business functions

Follow up proactively with respective department heads/teams to ensure timely execution of assigned tasks

Escalate delays or roadblocks to the MD with transparent context, before they become critical

Maintain a consolidated tracker of pending items, owners, and deadlines across departments

Reporting to the MD

Prepare regular (daily/weekly, as required) status updates for the MD summarizing progress across Sales, IT, and other functions

Compile data and inputs from various teams into clear, concise reports/dashboards for MD review

Flag priority issues, risks, or opportunities that need the MD's attention

Sales &

- Business Support

Coordinate with the sales team on distributor/dealer-related follow-ups, order status, and target tracking as directed by the MD

Support preparation of MIS reports, presentations, and briefing notes for business reviews

Assist in tracking business development activities and competitive/industry developments relevant to the company

IT &

- Systems Coordination

Liaise with the IT team on the status of ongoing IT initiatives (e.g., CRM rollout,



system implementations) and relay updates to the MD

Ensure department-level compliance with systems/process adoption as directed by the MD

Use Excel, CRM, and other business tools confidently to track, analyze, and present information

Requirements

Education &

- Experience

Bachelor’s degree in business administration, Commerce, or related field (MBA preferred but not mandatory)

3–6 years of experience in an Executive Assistant, Chief of Staff, or similar cross-functional coordination role

Prior experience in manufacturing, retail, or distribution-driven businesses is a strong plus

Skills — Communication &

- Influence

Excellent verbal and written communication skills

Strong persuasion and follow-up ability — must be comfortable pushing multiple teams for updates and holding them accountable without direct authority over them

Multilingual: proficiency in Tamil, English, and Hindi is required (additional regional languages like Kannada/Telugu/Malayalam a plus, given the company's multi-state distributor network)

Skills — Technical &

- Organizational

Strong working knowledge of MS Excel (pivot tables, formulas, basic reporting) and MS Office suite

Comfortable using CRM systems, AI tools (e.g., Claude, Chat GPT, Copilot), and other digital productivity tools to work efficiently

Highly organized, detail-oriented, with strong ownership of follow-through on tasks

Ability to multitask across Sales, IT, and general business priorities simultaneously

Other Attributes

Keeps up to date with developments in the textile/apparel/innerwear industry and general business trends

High level of discretion and professionalism given proximity to sensitive business information

Calm under pressure, with the ability to manage multiple stakeholders and priorities at once

📌 Executive Assistant (Pandian Nagar)
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📍 Pandian Nagar