About Just Dial

Justdial Limited is India's leading local search and digital business discovery platform, founded in 1996 and headquartered in Mumbai. The company connects millions of users with businesses across categories such as restaurants, healthcare, education, travel, home services, and more through its website, mobile application, and voice-based search services. A subsidiary of Reliance Retail Ventures Limited since 2021, Justdial operates across major cities in India and employs approximately 13,000 people.

With a strong digital presence and an extensive business database, the company continues to help consumers find reliable local businesses while enabling enterprises to expand their reach through digital marketing and lead generation solutions. For more information about the company, you can visit the 'About Us' page of our website www.justdial.com

Position Overview The Executive Assistant to the CEO is a trusted partner responsible for providing high-level executive, strategic, and administrative support to the CEO. This role requires exceptional organizational skills, sound business judgment, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

The incumbent will serve as the primary liaison between the CEO and internal as well as external stakeholders, ensuring seamless coordination of executive priorities, strategic initiatives, business communications, governance activities, and day-to-day operations of the CEO's office.

About the Role:

We are looking for a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to the CEO. The incumbent will manage the CEOs calendar, meetings, travel, presentations, reports, confidential information, and stakeholder communication while ensuring smooth execution of executive priorities.

Key Responsibilities:

1. Executive Support

- Manage the CEO's complex calendar by scheduling, prioritizing, and coordinating meetings, appointments, conferences, and business engagements.




- Proactively anticipate scheduling conflicts and optimize the CEO's time based on business priorities.
- Coordinate daily briefings and ensure the CEO is adequately prepared for meetings and presentations.
- Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of the CEO where appropriate.
- Prepare meeting agendas, presentations, briefing notes, background materials, and supporting documents.

2. Strategic Business Coordination

- Coordinate with business heads, functional leaders, and cross-functional teams to monitor progress on strategic initiatives.
- Support execution of organizational priorities by tracking deliverables, deadlines, and business milestones.
- Prepare executive dashboards, management reports, business reviews, analytical summaries, and presentations.

3. Communication & Stakeholder Management

- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Coordinate communication with Board members, senior leadership, investors, clients, consultants, and government or regulatory bodies where applicable.
- Draft high-quality qualified correspondence, speeches, presentations, announcements, and official communications.
- Ensure timely dissemination of executive communications across the organization.

4. Governance & Meeting Management

- Plan, schedule, and coordinate executive and governance meetings.
- Prepare meeting calendars, agendas, discussion papers, presentations, and supporting documentation.
- Capture decisions and action items accurately and circulate Minutes of Meeting within agreed timelines.
- Monitor follow-up actions and ensure completion of commitments made during leadership meetings.

5. Travel & Event Management

- Plan and coordinate domestic and international travel for the CEO.
- Manage flight bookings, visas,



hotel reservations, ground transportation, itineraries, travel insurance, and logistics.
- Prepare comprehensive travel packs including meeting schedules, contact information, and supporting documents.
- Coordinate executive participation in conferences, industry forums, leadership summits, and customer events.

6. Documentation & Confidential Information Management

- Maintain complete confidentiality of sensitive business information and executive correspondence.
- Manage confidential files, contracts, business documents, and strategic reports.
- Organize and maintain digital and physical records for easy retrieval.
- Ensure version control and secure handling of executive documents.

7. Project & Special Assignment Support

- Support the CEO in managing strategic initiatives and special projects.
- Coordinate cross-functional project activities and monitor timelines.
- Prepare project trackers, status reports, and executive summaries.
- Identify potential risks, bottlenecks, and dependencies, and proactively coordinate resolutions.

Technical Skills:

- Advanced calendar and executive schedule management.
- Travel planning and logistics management.
- Executive presentation preparation (PowerPoint).
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with collaboration and productivity tools such as Microsoft Teams, SharePoint, Zoom, and Google Workspace.
- Business reporting, dashboard preparation, and documentation management.

Key Success Metrics (KPIs)

- Effective management of the CEO's calendar and executive priorities.
- Timely completion and follow-up of action items from leadership meetings.
- Accuracy and quality of executive reports, presentations, and correspondence.
- Stakeholder satisfaction and responsiveness.
- Successful coordination of executive meetings, travel, and events.
- Compliance with confidentiality and governance standards.
- Timely execution of strategic and administrative assignments.
- Efficient management of the CEO's office operations

📌 Executive Assistant (Bengaluru)
🏢 JustDial
📍 Bengaluru