Executive Assistant to the Principal

Azlin Consultants

Position Overview The Executive Assistant is responsible for providing comprehensive administrative and operational support to the Principal, founder and portfolio manager of an investment management business. This includes managing schedules, handling correspondence, coordinating travel, and providing general assistance with day-to-day tasks across both fund operations and personal/family office management.

The ideal candidate will be a highly-organized and detail-oriented individual with excellent communication and interpersonal skills, strong judgment, and the ability to think independently and anticipate needs.

Reporting to: The Principal (directly)

Core Responsibilities

Calendar & Scheduling

Manage the Principal's schedule, including scheduling appointments, meetings, and conferences

Coordinate overlapping professional and personal commitments

Manage calendar conflicts and optimize time allocation across competing priorities

Anticipate scheduling needs and proactively suggest optimal timing

Correspondence & Communication

Handle correspondence, including drafting and responding to emails, letters, and other documents

Compose and send emails and letters on behalf of the Principal

Manage inbox triage and ensure timely, appropriate responses

Maintain professional tone and confidentiality in all communications

Administrative Support

Provide general administrative support, such as preparing presentations, managing files, and ordering supplies

Maintain office inventory and vendor relationships

Communicate with vendors and service providers on behalf of the Principal

Organize and file documents systematically

Travel Coordination

Coordinate travel arrangements, including booking flights, hotels, and ground transportation

Optimize travel for comfort, cost-efficiency, and schedule alignment

Manage multi-city, multi-week itineraries with family and professional commitments

Handle visa coordination, travel documentation, and logistics

Fund Operations Support





Coordinate logistics for investor meetings, conferences, and fund-related events

Support investor relations workflows and communications

Manage CRM and stakeholder tracking systems

Assist with portfolio company engagement and meeting preparation

Support fund administration coordination with third parties

Personal & Family Office Management

Manage household staff coordination and vendor relationships

Support scheduling for family members and personal commitments

Assist with personal expense management and documentation

Handle home-related administrative tasks

Strategic Support & Problem-Solving

Think through problems independently to identify solutions and propose options

Conduct research and due diligence on companies, travel destinations, and service providers

Prepare briefing materials and synthesize information

Identify patterns, flag risks, and surface issues proactively

Anticipate needs and prevent bottlenecks before they escalate

Essential Qualifications

Non-Negotiable:

Integrity and trust (complete confidentiality, ethical judgment, honest communication)

High school diploma or equivalent

2+ years of experience as an executive assistant or in a similar role

Excellent organizational and time management skills

Strong attention to detail and accuracy

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace

Excellent written and verbal communication skills

Ability to work independently and as part of a team

Discreet and confidential

English and Hindi fluency (minimum)

Core Competencies We Assess

High Integrity — Confidentiality, ethical judgment, honest communication, trustworthiness





Intellectual Curiosity — Asks good questions, researches independently, learns continuously, brings ideas

Handles Pressure & Ambiguity — Thrives in fast-paced environments, manages change, works with unclear direction

Thorough & Detail-Oriented — Catches errors early, maintains systems, prioritizes quality

Thinks Outside the Box — Proposes creative solutions, challenges status quo respectfully, finds elegant workarounds

Hungry & Self-Directed — Takes ownership, proactive problem-solver, growth-oriented, self-motivated

Working Style & Expectations The Principal

Expects independence and proactive thinking

Values people who ask good questions and surface issues early

Appreciates efficiency; respects your time and intelligence

Will give transparent direction on priorities, but expects you to problem-solve within that frame

Travels frequently; flexible work arrangements essential

Direct communication style; prefers honest feedback over polished updates The Role

Autonomy: Own problems end-to-end; make decisions and act. Check in on big calls, but don't ask permission for everyday decisions.

Pace: Fast-moving, multi-priority environment. Your ability to juggle and prioritize matters.

Impact: You directly enable high-level decision-making by organizing chaos into clarity.

Flexibility: Plans change; personal + professional worlds overlap. Adaptability is non-negotiable.

Working Hours & Availability

Core Hours: Monday–Friday 9AM–6PM, Some Saturdays in office.

Availability: Must always be reachable outside of core hours for urgent matters. As principal support to a busy founder, investor relations, and family coordination, emergencies and time-sensitive decisions don't follow standard office hours.

Location, Compensation & Reporting

Location: South Mumbai

Salary: Competitive, commensurate with experience and market rates in Mumbai. Bonus potential based on quality of work done.

Reporting: Direct to the Principal; embedded in daily workflow

📌 Executive Assistant (Mumbai)
🏢 Azlin Consultants
📍 Mumbai