Executive Assistant to Founder & CEO (Remote, India, US Hours)

About the role

We're looking for a sharp, proactive Executive Assistant to support a US-based founder and CEO who runs a multi-entity portfolio spanning business process outsourcing, logistics, and hospitality. You'll be the executive's right hand: protecting their time, keeping their days running smoothly, and making sure they walk into every meeting prepared. This is a fully remote role based in India, working primarily during US Eastern business hours.

What you'll do

Travel management

- Plan and book domestic and international travel (flights, hotels, ground transport, visas where needed)
- Build detailed itineraries and handle last-minute changes, cancellations, and rebookings
- Track loyalty programs, preferences, and travel expenses

Calendar management

- Own the executive's calendar across multiple businesses and time zones (US and India)
- Schedule, prioritize, and resolve conflicts between internal meetings, client calls, and personal commitments
- Build in prep time, travel buffers, and focus blocks
- Coordinate with external executives' assistants to lock in meetings quickly

Gatekeeper

- Serve as the first point of contact for calls, emails, and meeting requests
- Screen and triage incoming requests, redirect what can be handled elsewhere, and escalate only what truly needs the executive's attention
- Represent the executive professionally and with discretion to clients, partners, vendors, and staff




- Follow up on open items and hold people accountable to deadlines

Daily briefs

- Prepare a concise daily brief each morning: the day's schedule, meeting context and attendee background, priority emails, deadlines, and open action items
- Summarize key takeaways and next steps after meetings
- Maintain a running tracker of commitments and follow-ups across all businesses

What we're looking for

- 3+ years as an EA or personal assistant, ideally supporting a US-based founder, CEO, or senior leader
- Excellent written and spoken English; confident communicating with US clients and executives
- Highly organized, detail-oriented, and able to juggle competing priorities without dropping balls
- Sound judgment and complete discretion with confidential business and personal information
- Comfortable anticipating needs rather than waiting for instructions
- Strong command of Google Workspace and/or Microsoft 365, plus calendar and travel booking tools
- Reliable high-speed internet, a quiet workspace, and power backup
- Available to work US Eastern hours, with flexibility for occasional urgent requests

Nice to have

- Experience in logistics, BPO, or hospitality
- Familiarity with AI tools for summarizing, drafting, and research
- Experience managing international travel and visa processes

What we offer

- Fully remote role
- Compensation: ₹7LPA–₹10LPA per year, based on experience
- Direct exposure to a founder running multiple growing businesses
- Prospect to grow into a Chief of Staff–style role

📌 Executive Administrative Assistant (India)
🏢 Loop Services
📍 India