To plan, coordinate and execute corporate events, ensuring smooth arrangements, timely stakeholder coordination and a high-quality guest experience.

Event Planning & Coordination

· Coordinate end-to-end planning and execution of company events, client events, launches, exhibitions, conferences and employee events.

· Prepare event checklists, timelines and activity schedules.

· Coordinate venue bookings, seating, décor, branding and other event requirements.

· Ensure activities are completed as per schedule.

Vendor & ServiceProvide Coordination

· Coordinate with event agencies, decorators, caterers, photographers, AV vendors, hotels and other service providers.

· Obtain quotations and coordinate vendor finalization and execution.

· Monitor vendor deliverables, timelines and quality.

· Ensure timely setup and dismantling.

Guest & Client Coordination

· Prepare and maintain guest/participant lists.

· Coordinate invitations, confirmations, registrations and attendance.

· Follow up with guests and clients regarding participation.

· Coordinate guest reception, seating and hospitality requirements.

· Ensure VIP and management guests receive appropriate assistance.

Event Day Management

· Be present at the venue and coordinate event-day activities.

· Manage registration and guest arrival.

· Coordinate with housekeeping, security, catering, AV and support teams.

· Address last-minute requirements and issues.

· Coordinate with management and internal teams throughout the event.

Marketing & Branding

· Coordinate event branding, signage, invitations, standees, backdrops and promotional materials.

· Ensure company branding guidelines are followed.





· Coordinate with Marketing/Creative teams for event-related communication and collateral.

Budget & Documentation

· Prepare event budgets and track expenses.

· Obtain quotations and comparative statements where required.

· Coordinate purchase orders, invoices and vendor payments with Accounts/Admin.

· Maintain event-related records and documentation.

Post-Event Activities

· Coordinate collection of event photographs and videos.

· Prepare event reports and attendance details.

· Obtain feedback from guests/participants where required.

· Coordinate closure of pending vendor activities and payments.

· Maintain an event database for future reference.

Candiadte Profile

· Graduate in Event Management, Marketing, Hospitality, Business Administration or a related field.

· 2–5 years of experience in event coordination or related roles.

· Experience in corporate events, client events, real-estate events, exhibitions or launches is preferred.

· Solid vendor and stakeholder coordination skills.

· Good communication and interpersonal skills.

· Strong organizational and multitasking abilities.

· Ability to work under pressure and manage last-minute requirements.

· Proficiency in MS Excel, Word, PowerPoint and email communication.

· Willingness to work flexible hours, including evenings/weekends, depending on event requirements.

· Knowledge of Bengaluru venues and event vendors is an advantage.

Key Competencies

· Event Planning & Execution

· Vendor Management

· Guest/Client Coordination

· Budget Management

· Communication Skills

· Negotiation Skills

· Time Management

· Attention to Detail

· Problem Solving

· Team Coordination

· Multitasking

· Hospitality & Customer Service

📌 Events Coordinator - Real Estate (Bengaluru)
🏢 Vista Spaces
📍 Bengaluru