Event Coordinator

Position Overview:

We are looking for a highly motivated and detail-oriented Event Co-Ordinator to join our dynamic team. The ideal candidate will be responsible for planning, coordinating, and executing a variety of events, ranging from corporate meetings to social gatherings. This role requires creativity, strong organizational skills, and the ability to manage multiple tasks simultaneously.

Responsibilities:

Event Planning and Coordination:

- Conceptualise, plan, and execute a wide range of events, ensuring they align with the client's objectives and expectations.
- Coordinate logistics, including venue selection, catering, decorations, and audio-visual requirements.
- Client Interaction:

Act as the primary point of contact for clients, understanding their event needs and providing excellent customer service.
- Regularly communicate with clients to provide updates and address any concerns.

Vendor Management:

- Source and negotiate with vendors for event-related services, including catering, audio-visual equipment, and transportation.
- Build and maintain strong relationships with vendors to ensure quality services.

Budget Management:

- Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints.
- Keep accurate records of expenses and provide regular budget updates to clients.

On-Site Event Coordination:

- Oversee in office event setup, ensuring everything runs smoothly and according to plan.
- Address any issues or challenges that may arise during events promptly and professionally.

Creative Input:





- Contribute creative ideas for event themes, decorations, and experiences to enhance overall guest satisfaction.
- Stay updated on industry trends to bring innovative concepts to the planning process.

Post-Event Evaluation:

- Conduct post-event evaluations to assess the success of events and gather feedback from clients and attendees.
- Use feedback to improve future event planning and execution.

Qualifications:

- Bachelor's degree in Event Management, Hospitality, or a related field.
- Proven experience in event planning and execution.
- Strong interpersonal and communication skills.
- Detail-oriented with excellent organizational and time management abilities.
- Ability to work under pressure and meet tight deadlines.

Additional Requirements:

- Proficient in event management software and Microsoft Office Suite.
- Willingness to work flexible hours, including evenings and weekends, as required by event schedules.
- Knowledge of local venues, vendors, and suppliers is a plus.

How to Apply: Interested candidates are invited to mail their resume and a cover letter detailing their relevant experience and interest in the position to [email protected] and [email protected]

Only shortlisted candidates will be contacted for interviews.

Pay: ₹10,000.00 - ₹15,500.00 per month

Benefits

- Cell phone reimbursement

Education:
- Diploma (Preferred)

Experience:
- total work: 1 year (Required)

Language:
- English, Hindi, Bengali (Required)

Willingness to travel:
- 75% (Preferred)

Work Location: In person

📌 Event Co-ordinator (Beleghata)
🏢 Papillon
📍 Beleghata