Position: Executive Assistant to Founder

Experience: 15–18 years

Location: Mumbai, BKC ( Work from office)

Reporting To: Founder / Managing Director

Employment Type: Full-time

About the Role

We are looking for a highly experienced, mature, and dependable Executive Assistant to the Founder who can act as a trusted partner in managing the Founder’s professional schedule, priorities, communication, and day-to-day coordination.

The ideal candidate should have 15 years of experience supporting senior leadership, possess excellent judgment and discretion, and be comfortable handling confidential information and working in a fast-paced, dynamic workplace.

This role requires someone who can operate independently, anticipate requirements, follow through on commitments, and maintain a high level of professionalism while interacting with senior stakeholders, clients, partners, and internal teams.

Key Roles & Responsibilities1. Calendar & Time Management

- Manage the Founder’s calendar, appointments, meetings, and commitments.
- Prioritize meetings and ensure efficient use of the Founder’s time.
- Coordinate internal and external meetings across multiple stakeholders.
- Provide reminders, briefing notes, and relevant information ahead of important meetings.
- Identify scheduling conflicts and proactively resolve them.

2. Communication & Correspondence
- Manage and coordinate emails, calls, messages, and other correspondence on behalf of the Founder where required.
- Draft, review, and proofread professional communications, presentations, letters, and documents.
- Ensure timely follow-ups with internal teams, clients, vendors, and business partners.
- Maintain a professional communication style and protect the Founder’s confidentiality.

3. Meeting & Follow-up Management
- Prepare agendas and relevant documents for meetings.
- Attend selected meetings and record key action points.




- Track decisions, commitments, and follow-ups.
- Coordinate with respective teams to ensure actions are completed on time.
- Provide the Founder with concise updates on pending matters.

4. Travel & Event Coordination
- Plan and coordinate domestic and international travel.
- Manage flights, hotels, ground transportation, itineraries, and meeting schedules.
- Coordinate business events, conferences, dinners, and other engagements.
- Ensure the Founder has all required travel and meeting information in advance.

5. Founder’s Office Coordination
- Act as a central coordination point between the Founder and senior management.
- Follow up with department heads on priorities assigned by the Founder.
- Maintain trackers for important projects, decisions, and pending actions.
- Prepare reports, summaries, presentations, and briefing documents as required.
- Support the Founder in organizing priorities and ensuring timely execution.

6. Confidentiality & Discretion
- Handle sensitive business, financial, strategic, and personal information with complete confidentiality.
- Exercise sound judgment regarding what requires the Founder’s attention.
- Maintain strict professionalism when dealing with confidential matters and senior stakeholders.

7. Administrative & Personal Assistance
- Support the Founder with selected personal and administrative requirements connected to the Founder’s professional responsibilities.
- Coordinate appointments, meetings, documentation, and other requirements as needed.




- Manage multiple priorities without compromising accuracy or professionalism.

Candidate Profile
- 15–20 years of relevant experience, preferably supporting a Founder, CEO, MD, CXO, or other senior executive.
- Strong experience in executive assistance, senior stakeholder coordination, and calendar management.
- Mature, composed, polished, and highly professional personality.
- Excellent written and verbal communication skills.
- Strong organizational and follow-up abilities.
- High level of discretion and confidentiality.
- Comfortable working independently and taking ownership of responsibilities.
- Strong attention to detail and ability to anticipate requirements.
- Proficiency in MS Office / Google Workspace and calendar-management tools.
- Flexible and comfortable with changing priorities and occasional extended working hours when required.
- Ability to interact confidently with senior executives, clients, business partners, and other stakeholders.

Key Personal Attributes
- Mature and dependable
- Trustworthy and discreet
- Calm under pressure
- Highly organized
- Proactive rather than reactive
- Strong sense of ownership
- Good interpersonal skills
- Professional presentation and etiquette
- Flexible and adaptable
- Strong commitment to confidentiality

Ideal Candidate The ideal candidate will be someone who has spent several years working closely with senior leadership and understands the importance of anticipating needs, protecting the executive’s time, following through on commitments, and handling sensitive matters with maturity and discretion.

Note: The role may require flexibility in working hours depending on the Founder’s schedule, business requirements, meetings, and travel.

Pay: ₹2,200,000.00 - ₹2,500,000.00 per year

Work Location: In person

📌 EA to Founder (Mumbai)
🏢 Search Synergy
📍 Mumbai