: Executive Assistant

Department: Administration

Location: Hari Krishna Exports Pvt. Ltd. Surat

About us

Established in 1992, Hari Krishna Exports has flourished in the Diamond industry for over three decades, distinguished by its superior Quality, Exceptional Services & Unwavering Commitment to Excellence. Our global presence spans 86 countries, and we prioritize social responsibility and community engagement in all our endeavour.

Job Purpose:

Hari Krishna Exports Pvt. Ltd. is looking for a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive administrative and strategic support to the Chief Executive Officer (CEO), This role requires exceptional organizational skills, strong communication abilities, excellent judgment, and the ability to handle confidential information with the highest level of professionalism.

In addition to executive support, the Executive Assistant will coordinate employee welfare initiatives, engagement activities, VIP visits, and special organizational events to enhance employee satisfaction and strengthen the organization's culture.

Duties & Responsibilities

Executive Support

- Manage the CEO's calendar, appointments, meetings, and daily schedule.
- Prioritize meetings and resolve scheduling conflicts efficiently.
- Coordinate domestic and international travel, including flights, hotels, transportation, visas, and travel itineraries.
- Prepare meeting agendas, presentations, reports, briefing notes, and supporting documents.
- Attend meetings, record minutes, track action items, and ensure timely follow-up.
- Screen and prioritize emails, calls, and correspondence, responding independently where appropriate.
- Draft, review, proofread, and format official letters, reports, presentations, speeches, and business communications.
- Maintain confidential records,



files, agreements, and executive documentation with complete discretion.
- Conduct market research, collect business information, and prepare reports to support strategic decision-making.
- Track and monitor assignments delegated by the CEO and follow up with department heads until completion.
- Prepare dashboards, MIS reports, and executive summaries for management review.

Coordination & Communication

- Act as the primary liaison between the CEO and internal departments.
- Coordinate with senior management to ensure timely completion of assigned tasks.
- Build and maintain professional relationships with clients, vendors, consultants, board members, government authorities, and business partners.
- Coordinate executive meetings, conferences, board meetings, and leadership reviews.
- Manage visitor schedules, VIP meetings, and protocol arrangements.

Administration & Special Projects

- Coordinate confidential and strategic projects assigned by the CEO.
- Maintain documentation, approvals, contracts, and significant organizational records.
- Monitor project timelines and ensure deliverables are completed within deadlines.
- Coordinate with cross-functional teams for business initiatives.
- Assist in preparing annual business plans, presentations, and management reports.
- Perform additional responsibilities assigned by the CEO from time to time.

Required Skills:

· Excellent organizational and multitasking abilities.





· Strong planning, coordination, and follow-up skills.

· Outstanding written and verbal communication.

· Excellent interpersonal and relationship management skills.

· High level of integrity, confidentiality, and professionalism.

· Strong analytical and problem-solving capabilities.

· Ability to work under pressure and manage multiple priorities.

· Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

· Ability to prepare professional reports, presentations, and executive dashboards.

· Strong decision-making and time management skills.

· Positive attitude with a service-oriented approach.

Key Performance Indicators (KPIs)

- CEO calendar and meeting management efficiency.
- Timely completion of CEO-assigned action items.
- Executive travel and event coordination accuracy.
- Quality and timeliness of reports and presentations.
- Internal stakeholder satisfaction.
- Confidentiality and document management.
- Timely follow-up with departments and project completion.
- Effectiveness in coordinating executive communications.
- Continuous process improvement and administrative efficiency.

Why join us?

At Hari Krishna Exports Pvt Ltd., we value innovation, creativity, and collaboration. We offer a supportive and dynamic work environment where you can grow your career while making a real impact. If you’re looking for a challenging and rewarding role, we’d love to hear from you!

Contact Us At : (phone hidden)

Please submit your resume at [email protected]

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement
- Food provided
- Health insurance
- Internet reimbursement
- Provident Fund

Work Location: Hybrid remote in Ichhapore, Surat, Gujarat

📌 EA to CEO (Ichchhapor)
🏢 Hari Krishna Exports
📍 Ichchhapor