Executive Assistant & Administration Executive

Location: Mumbai

Experience: 3–5 Years

Employment Type: Full-Time

Department: Administration / Management Support

Job Summary

We are looking for a smart, well-organised and proactive Executive Assistant & Administration Executive who can provide executive support to senior management while also managing day-to-day administrative and office coordination activities.

The ideal candidate should have excellent communication skills, strong follow-up abilities, good working knowledge of MS Office, Word, Excel and PowerPoint, and the ability to handle multiple responsibilities with professionalism and confidentiality.

Key Responsibilities

Executive Assistant Responsibilities

- Manage the executive's calendar, meetings, appointments and daily schedule.
- Coordinate internal and external meetings, calls and follow-ups.
- Prepare presentations, reports, documents, MIS and other business-related materials.
- Draft and manage professional emails, letters and correspondence.
- Maintain records, significant documents and confidential information.
- Track pending tasks, commitments and follow-ups to ensure timely closure.
- Coordinate with internal teams, clients, vendors and other stakeholders on behalf of management.
- Assist with travel planning, hotel bookings, transportation and other travel arrangements when required.

Administration Responsibilities

- Manage day-to-day office administration and ensure smooth office operations.
- Coordinate with HR and other departments for employee-related administrative requirements.
- Coordinate office events and employee engagement activities with the HR team.
- Manage office supplies,



stationery and administrative requirements.
- Coordinate with vendors, service providers and building management.
- Maintain administrative records, invoices, documents and other office-related data.
- Assist in asset allocation and maintain proper records of company assets.
- Support management in ad-hoc administrative and operational tasks.

Required Skills
- Excellent verbal and written communication skills.
- Strong organisational and time-management skills.
- Good follow-up and coordination abilities.
- Proficiency in MS Word, Excel, PowerPoint and Outlook/Email.
- Good presentation and documentation skills.
- Ability to multitask and manage priorities.
- Professional appearance and conduct.
- Ability to maintain confidentiality and handle sensitive information.
- Proactive approach with strong attention to detail.

Candidate Profile
- 3–5 years of relevant experience in Executive Assistant, Personal Assistant, Administration or a similar role.
- Experience supporting senior management/CEO will be preferred.
- Should be smart, presentable and confident.
- Should be comfortable communicating with senior management, clients and external stakeholders.
- Candidates who can effectively handle both executive support and office administration responsibilities will be preferred.

Key Competencies Executive Support | Administration | Calendar Management | Coordination | Communication | MS Office | Documentation | Follow-ups | Travel Management | Vendor Coordination | Confidentiality

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

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