Job Purpose The Office Coordinator is responsible for day-to-day office coordination, staff follow-up, documentation, MIS, communication, and administrative support to ensure smooth functioning of the office.
Key Responsibilities
1. Daily Office Coordination
- Coordinate daily office activities and staff requirements.
- Ensure office work is completed on time.
- Follow up with different departments for pending tasks.
- Maintain daily task and activity reports.
- Coordinate with management and staff for urgent requirements.
2. Service Coordination Support
- Coordinate with Service Engineers and Service Coordinator.
- Follow up on pending service calls.
- Update service call status.
- Collect service reports and supporting documents.
- Track pending calls and customer requirements.
3. GeM / Tender Coordination Support
- Coordinate with the Tender / GeM Executive.
- Collect required documents for tenders and GeM activities.
- Maintain tender-related files and records.
- Follow up on pending documentation and submissions.
4. Dealer Coordination
- Coordinate with dealers regarding enquiries, orders, quotations and documents.
- Follow up on pending dealer requirements.
- Maintain dealer communication records.
- Coordinate between dealers and internal departments.
5. Display / A4 Business Coordination
- Coordinate enquiries related to displays, televisions, MFDs and A4 products.
- Follow up on quotations, orders and delivery status.
- Coordinate with sales, dealers and vendors.
6. Documentation & Filing
- Maintain office documents and records.
- Prepare letters,
reports and basic office documents.
- Maintain physical and digital files.
- Ensure important documents are properly organized and easily retrievable.
7. MIS & Reporting
- Update daily/weekly/monthly MIS.
- Prepare pending-task reports.
- Maintain department-wise follow-up sheets.
- Collect reports from staff and submit them to management.
- Maintain Excel trackers.
8. Staff Coordination
- Follow up with employees regarding daily work.
- Coordinate meetings and internal communications.
- Track pending assignments.
- Support HR with attendance, joining documents and employee records when required.
9. Vendor & Purchase Coordination
- Coordinate with suppliers and vendors.
- Follow up for quotations, orders and deliveries.
- Maintain vendor communication and purchase-related records.
Required Skills
- Good communication and coordination skills
- Basic to good MS Excel knowledge
- MS Word and email handling
- Good follow-up ability
- Documentation and filing skills
- Time management
- Ability to handle multiple tasks
- Professional telephone communication
- Ability to work independently
- Good reporting discipline
Pay: ₹12,000.00 - ₹25,000.00 per month
Perks
- Cell phone reimbursement
- Leave encashment
- Paid sick time
- Paid time off
Work Location: In person
📌 Co-ordinator (Ernakulam)
🏢 M-TRANS DIGITAL
📍 Ernakulam
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