Assistant Manager – Accounts & Commercial Company: Prewal Studio Private Limited

Location: Gurugram, Haryana

Industry: High-Fashion Garment Manufacturing & Export

Experience: 4–7 Years

About the Role Prewal Studio Private Limited is looking for a highly responsible and detail-oriented Assistant Manager – Accounts & Commercial to independently manage the company's accounting, buyer commercial coordination, receivables, costing, MIS, and financial controls.

This is not a routine accounting or data-entry position.

The person will be responsible for maintaining the overall financial picture of the business, managing international buyer accounts, ensuring accurate accounting in Zoho Books , monitoring outstanding payments, controlling costs, reviewing profitability, and supervising the Assistant Accountant.

The role will work closely with Management, Merchandising, Production, Sourcing, EXIM/Shipping Documentation, and international buyers.

Key Responsibilities1.

International Buyer

Accounting & Commercial Coordination Independently manage commercial accounting for international buyers.

Understand buyer-specific payment terms, commercial conditions, advances, deductions, and invoicing requirements.

Prepare and raise Proforma Invoices and commercial/sales invoices.

Maintain separate buyer-wise records for sampling and production business.

Maintain complete buyer-wise invoice and payment reconciliation.

Track

Invoice value

Payment received

Outstanding amount

Due dates

Advances

Sampling invoices

Production invoices

Debit notes

Credit notes

Deductions and adjustments

Communicate directly with buyers' Finance / Accounts departments.

Share statements of account, invoice details, reconciliation statements, and payment information.

Regularly follow up with buyers for pending and overdue payments.

Ensure all receipts are correctly allocated against the relevant invoice / PO / buyer.

2.

Zoho Books Ownership

Maintain complete and accurate accounting records in Zoho Books .

Ensure Zoho Books remains the primary financial source of truth for the business.

Manage

Customer ledgers

Vendor ledgers

Sales invoices

Purchase bills

Payments received

Vendor payments

Credit notes

Debit notes

Advances

Expenses

Bank entries

Accounts Receivable

Accounts Payable

Perform and review bank reconciliations.

Ensure proper classification of expenses and transactions.

Maintain clean and accurate books with proper supporting documentation.

Generate management reports directly from Zoho Books wherever possible.

Ensure timely month-end accounting closure.

3.

Accounts

Receivable & Payment Follow-Up Maintain a real-time Accounts Receivable ageing report.

Categorize outstanding amounts into

Current

0–30 Days

31–60 Days

61–90 Days

90+ Days

Proactively follow up for overdue payments.

Highlight delayed or high-risk receivables to management.

Reconcile buyer balances periodically.

Ensure there are no unresolved differences between company records and buyer accounts.

- Order / PO / Style-Wise Costing Prepare detailed costing and profitability reports for each PO and style.





Track actual costs incurred for:

Fabric

Trims

Embroidery

Stitching

Washing / Processing

Finishing

Packing

Outsourcing

Other production-related expenses

Compare actual costs against the planned budget and selling price.

Maintain

Estimated Cost → Running Cost → Final Actual Cost

Monitor cost variations during production.

Immediately highlight cost overruns or margin erosion.

Provide management with financial visibility before and during production.

Prepare final profitability reports after completion of each PO/order.

Calculate style-wise and PO-wise gross margins.

- Management MIS & Reporting Prepare regular reports covering:

Buyer-wise receivables

Outstanding payments

Payment ageing

Buyer-wise sales

Sampling receivables

Production receivables

Vendor outstanding

Accounts Payable

Cash-flow position

Upcoming payment requirements

PO-wise costing

Style-wise costing

Estimated vs actual cost

Gross margin / profitability

Expense analysis

Monthly financial summary

Buyer reconciliation status

Reports should primarily be generated through Zoho Books , supported by Excel wherever detailed commercial or costing analysis is required.

- Payment & Expense Control Review vendor bills before payment.

Verify payment amounts and supporting documentation.

Ensure there are no

Duplicate payments

Excess payments

Incorrect payments

Unapproved expenses

Maintain proper vendor reconciliations.

Track advances paid to vendors.

Ensure advances are correctly adjusted against bills.

Maintain proper control over company expenditure and cash flow.

7.

Assistant Accountant Supervision The company has an Assistant Accountant responsible for routine accounting activities.

The Assistant Manager – Accounts & Commercial will supervise and review their work, including:

UPI transaction entries

Petty cash

Routine vouchers

Day-to-day Zoho entries

Vendor bill entries

Expense booking

Supporting reconciliations

Filing of accounting documents The Assistant Manager will be responsible for ensuring that the accounting work completed by the Assistant Accountant is accurate and complete.

8.

Salary & Payroll Coordination Coordinate payroll and salary calculations with HR.

Verify salary payable amounts before release.

Ensure payroll-related accounting entries are accurately recorded.

Monitor employee advances, deductions, reimbursements, and other adjustments where applicable.

- Coordination with EXIM / Shipping Documentation The company has a separate EXIM / Shipping Documentation function responsible for export/import documentation and shipment execution.

The Accounts & Commercial role will work closely with EXIM but will primarily own the financial and commercial side of shipments .





Responsibilities include

Verify buyer invoice value and commercial terms before shipment.

Ensure invoice values match PO and approved commercial terms.

Ensure relevant invoices are properly recorded in Zoho Books.

Verify advances and outstanding balances.

Reconcile shipment value with buyer accounts.

Coordinate with EXIM regarding financial information required for shipment.

The EXIM / Shipping Documentation team will independently remain responsible for:

Shipping Bills

AWB / Bill of Lading

Packing Lists

Customs documentation

Certificate of Origin

Freight forwarder coordination

DGFT documentation

Advance Authorisation-related documentation

Export/import compliance

Shipment documentation and execution

10.

Internal Coordination

Work closely with

Management / Founders

Merchandising Team

Production Team

Sourcing / Procurement

EXIM / Shipping Documentation

HR

Assistant Accountant

CA / Auditors

International buyers' Finance and Accounts teams

Candidate Requirements The ideal candidate should have:

4–7 years of experience in Accounts / Commercial / Finance.

Strong preference for candidates from:

Garment Export Houses

Apparel Manufacturing

Textile Export

Fashion Manufacturing

Export-oriented manufacturing businesses

Strong practical experience with Zoho Books .

Strong knowledge of Accounts Receivable and Accounts Payable.

Experience handling international buyer accounts.

Experience with invoicing and buyer payment reconciliation.

Good knowledge of order-wise and product-wise costing.

Strong Excel skills.

Understanding of GST, TDS, accounting principles, and basic statutory compliance.

Good knowledge of bank reconciliation and vendor reconciliation.

Strong written English communication.

Ability to independently communicate with international buyers.

Strong numerical and analytical ability.

Excellent attention to detail.

Ability to identify discrepancies before they become financial losses.

Preferred Candidate Profile We are looking for someone who:

Takes complete ownership of their function.

Does not require repeated follow-ups.

Can see the bigger financial picture rather than only doing accounting entries.

Is comfortable working directly with management.

Can supervise junior accounting staff.

Can coordinate across departments.

Understands the commercial side of an export business.

Can identify risks, delays, cost overruns, and payment issues proactively.

Maintains solid financial discipline and documentation.

Key Performance Indicators Performance will be measured on:

Accuracy of Zoho Books

Timely accounting closure

Accuracy of buyer ledgers

Accuracy of invoices

Timely raising of invoices

Reduction in overdue receivables

Buyer payment follow-up

Accuracy of buyer reconciliations

Accuracy of vendor reconciliations

Zero duplicate / incorrect payments

Accuracy of PO and style-wise costing

Timely identification of cost overruns

Accuracy of profitability reporting

Quality and timeliness of MIS

Quality of supervision of the Assistant Accountant

Overall financial control and discipline

📌 Assistant Manager – Accounts & Commercial (Mumbai)
🏢 PREWAL
📍 Mumbai